Agenda – 15 September 2015

If you would like to download the pdf version of the agenda, please click below.

Adderbury Parish Council Agenda 15 Sept 2015

Dear Councillor,


A meeting of the Parish Council will be held on Tuesday 15 September 2015 at 7.30 pm at the Church House, Adderbury to transact the business set out in the Agenda below, and you are summoned to attend.


The District Councillor Nigel Randall and County Councillor Arash Fatemian are also invited to attend.



Clerk to the Parish Council





1. Welcome – The Chairman to welcome members of the public to the meeting and advise on the procedure for the recording of meetings.



2. Apologies for absence – To receive any apologies for absence from the meeting.



3. Declarations of Interest – Members are asked to declare any interest, and the nature of

that interest, which they may have in any of the items under consideration at this meeting.



4. Minutes – To approve the minutes of the meetings held on 15 September 2015 and discuss any matters arising from those minutes.  (Attached)

7.40pm – 7.50pm


5. Open Forum – Members of the public are invited to raise any items which concern the Parish.   (10 minutes maximum/3 minutes per person)

7.50pm – 8.00pm




6. Reports from County and District Councillors – To receive reports from the Adderbury County Councillor and District Councillor.

8.00pm – 8.10pm






i)                  Planning Applications – To note the planning applications considered by the Parish Council since the last meeting.  (To follow)


ii)          Results of Planning Applications – To note the results of planning applications

determined by Cherwell District Council’s Planning Committee. (To follow)


iii)         Oxfordshire County Council Minerals and Waste Local Plan Core Strategy – To make comments on the Strategy.  (Previously circulated)


iv)         15/01048/F –   Mr Matthew Gough, Land West of Horn Hill Road Adderbury

Residential development of a single dwelling with associated landscaping and

land for an extension to the existing village burial ground.  (Previously circulated)


v)          15/01384/OUT – Mr William Aylward, Land South Of Little Shotover And East Of Cherry Tree Cottage Horn Hill Road Adderbury, Outline:- Erection of 5 residential dwellings  (Previously circulated)

8.10pm – 8.30pm


8. Finance


i)                 Approval of Accounts for Payment – To approve the accounts for payment.  (To follow)


ii)               Bank Reconciliation – To note the bank reconciliation. (To follow)


iii)               External Audit Report 2014/2015 – To note the External Auditor’s report for 2014/2015. (To follow)


iv)              Internal Audit – Review of the effectiveness of the internal audit 2014/2015.  (To follow)

8.30pm – 8.40pm


9. Parish Council Matters


i)                Parish Council Vacancies – To consider two applications for co-option.  (Previously circulated)


ii)               Safeguarding Policy – To approve the Parish Council’s Safeguarding Policy.  (To follow)


iii)              Adderbury Neighbourhood Plan (ANP) – To receive an update on the Adderbury Neighbourhood Plan and agree to pass the ANP to a consultant for it to be finished and checked, if it is not completed by 30 September 2015.




iv)             Role and Responsibilities Training – To remind Councillors about the training session being held on Saturday 26 September 2015 at Godswell Park, Bloxham from 10am to 1.30pm.


v)                Parish Council and Village Web Sites – To receive an update on a refresh of the Parish Council’s web site and the village web site.


vi)               Parish Council Surgeries – To receive a report on the issues reported at the last Parish Council Surgery.


vii)              Benches – To discuss the location of a new bench in Twyford.


viii)            Dog Bin – To discuss installing a new dog bin by the Methodist Church, on the corner of Chapel Lane.


ix)               Memorial Tree in Adderbury Cemetery – To approve a request for a replacement memorial tree in the Cemetery.


x)                Tree survey – To discuss how to progress the issues highlighted within the Tree Survey.


xi)             Parish Liaison Meeting – The next Parish Liaison meeting is due to be held at Cherwell District Council on Wednesday 11 November 2015.


xii)           Agenda Format – To discuss the format of the Parish Council agendas.

8.40pm – 9.00pm


10. Village Matters


i)                Adderbury Library – To receive a report from the FOCAL representative, Stuart Phipps.


ii)                Play Area Inspections – To note the play area inspections at The Rise and the Lucy Plackett Playing Field.


iii)                      Recycling Services – To discuss the changes to Recycling Services in the County.


iv)              Twyford Road – To discuss the traffic issues on Twyford Road.

9.00pm – 9.10pm


11. Correspondence – Items of correspondence will be circulated to members.



12. Public and Press – To consider passing a resolution in accordance with the Public Bodies (Admission to Meetings) Act 1960, that the public and press be excluded from the meeting for items numbered 13 & 14 on the grounds that it could involve the likely disclosure of private and confidential information.



13. Adderbury Cemetery – To receive an update on the issues regarding Adderbury Cemetery, including costs and management of burials.

9.10pm – 9.20pm


14. Friends Meeting House – To discuss the Friends Meeting House lease and receive an update on the meeting with The Friends.

9.20pm – 9.30pm


15. Gracewell Carehomes – To discuss the issues arising from the development.

9.30pm – 9.40pm


The Lucy Jane Plackett Charity


16. Lucy Plackett Playing Field & Play Area – To discuss any issues relating to the play area and field, including the treatment of the weeds.

9.40pm – 9.50pm


17. Meeting Dates – Future meeting dates are as follows, and will commence at 7.30pm at the Church House, Adderbury, unless stated otherwise:


·            20 October 2015

·            24 November 2015

·            No meeting in December 2015  9.50pm



18. Items for the Next Agenda/Items of Information  9.50pm