Minutes – 24 November 2015

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Adderbury Parish Council Minutes 24 November 2015

MINUTES OF THE MEETING HELD AT THE CHURCH HOUSE, ADDERBURY ON TUESDAY, 24 NOVEMBER 2015 AT 7.30PM

 

PRESENT:     Councillor Diane Bratt (Chairman); Councillors Colin Astley, Diane Danton, Tony Gill, David Griffiths, Sue Jelfs, Patricia Leeman, Stuart Phipps, Martin Rye and Chris Shallis.

 

ALSO IN ATTENDANCE: Theresa Goss (Clerk and Responsible Financial Officer), District Councillor Nigel Randall, Trish Fennell and nine members of the public.

 

APOLOGIES: Ann Lyons submitted her apologies because she was on holiday and they were accepted.  County Councillor Arash Fatemian also submitted his apologies.

 

The Chairman advised that should anyone wish to record the meeting, they could do so and asked that they informed the Parish Council at this point to ensure that the recording could be facilitated.

 

86/15     DECLARATION OF INTERESTS – The following interests were declared:

 

All Councillors declared an interest as trustees of the Lucy Plackett Playing Field.

 

Minute Number 91/15 (i) – 15/01732/F – Fleet Farm, Aynho Road, Adderbury – The Chairman declared an interest because this application related to her property and she would leave room if the Parish Council wished to discuss it.

 

Minute Number 91/15 (i) 15/00400/TCA – North Bank, Cross Hill Road Adderbury – Councillor Chris Shallis declared an interest, under the Code of Conduct, because he lived opposite the site of this application.

 

Minute Number 91/15 (i) – 15/01781/F – Hillside 7 Water Lane Adderbury – Councillor Diane Danton declared an interest, under the Code of Conduct, because she knew the applicant.

 

Minute Number 91/15 (iii) – 15/01048/F – Land West of Horn Hill Road, Adderbury  – Councillor Astley reported that he had taken legal advice as well as speaking to Democratic Services at Cherwell District Council and he felt that he had no interest to declare in this planning application.

 

The Chairman advised that following contact with the Monitoring Officer Kevin Lane, he had advised that an interest should be declared, under the Code of Conduct.

 

Councilor Gill also reported that following the legal advice which Councillor Colin Astley had received, he had no interest in planning application 15/01048/F, despite being consulted by Cherwell District Council as a neighbour. The Chairman advised that following contact with the Monitoring Officer Kevin Lane, he had advised that an interest should be declared, under the Code of Conduct.

 

Resolved that the interests be noted.

 

87/15     MINUTES – The minutes of the meeting held on 20 October 2015 were taken as read, duly adopted and signed by the Chairman, with two amendments:

 

Minute Number 71/15 – Councillor Sue Jelfs reported that as a trustee of the Feeoffes, she did not declare an interest at the last meeting and asked for the minutes to be amended to reflect this. Councillor Jelfs felt that being trustee did not cause any conflict of interest.

 

Tree Survey – The Chairman reported that she had met with Andrew Barnes with regard to the tree survey and all the trees in the village were covered in the report.

 

The Parish Council owned a number of trees in the village and they had discussed the priorities.  Mr Barnes was now going to obtain costs for the work to the priority 1 and 2 items.

 

The priority 1 items needed to be completed this winter and those in priority 2, would be for works to be completed next season.  Once the quotes had been obtained, the Chairman would report back to the Parish Council.

 

There was a large amount of work to be undertaken and if was all to be completed, the Parish Council could consider using some of its reserves. However, there was nothing dangerous which need immediate attention.

 

Minute Number 78/15 (i) – Adderbury Neighbourhood Plan – Councillor Tony Gill reported that with regard to the last paragraph of this minute, he felt that it should state that the decision as to whether or not Karen Moore’s recommendations on the ANP should be accepted, was a decision for the ANP and the SAR teams because in his opinion, the ANP was a community owned document and not owned by the Parish Council.

 

The Chairman reminded the Parish Council that the ANP had to be approved by the Parish Council for submission to CDC.  It was also the Parish Council which had commissioned and was paying for, the work by Karen Moore.

 

The Chairman reported Karen Moore’s report would hopefully be with the Parish Council by Friday 27 November 2015.  When it was received, it was for the Parish Council to decide whether or not to proceed with Karen’s recommendations, as had been agreed at a previous Parish Council meeting.

 

If further work was needed in-between Parish Council meetings, the Parish Council had given authority to allow the ANP to be progressed without further delay and the Chairman could apply for a grant to cover fees for an external consultant, if Karen Moore recommended that course of action.

 

Councillor Tony Gill again repeated that it was the ANP and SAR groups to agree whether or not the document needed further professional help.   The Chairman reiterated that at a previous Parish Council meeting, it had been agreed that the Parish Council would make the decision on how the ANP should be progressed, once Karen had completed her work.

 

Councillor Gill advised that the ANP and SAR groups would be meeting on Monday 30 November 2015 as Karen’s report was due by 27 November 2015.

 

 

Councillor Gill proposed that the minute should be amended to reflect his view that following the receipt of Karen Moore’s report, the ANP should only be progressed and amended by the ANP and SAR groups, not the Parish Council.  This proposal was seconded by Councillor Colin Astley.  A recorded vote was then requested by Councillor Gill.

 

Those in favour of the proposal – Councillors Colin Astley, Sue Jelfs and Tony Gill (3)

Those against the proposal – Councillors Diane Bratt, Diane Danton, David Griffiths, Patricia Leeman, Stuart Phipps, Martin Rye and Chris Shallis (7)

 

Therefore the proposal was not carried and the amendment to the minute would not be made.

 

Minute Number 76/15 (iii) – 15/01773/OUT, Land to the West of the Crescent, Twyford, Banbury – Councillor Colin Astley reported that he had stated that Mr R Bratt was named on Certificate ‘B’, in relation to another Gladman application in Bodicote, but this had not appeared in the minutes.

 

The Chairman was happy for this inclusion and the proposal was carried.

 

Resolved that the minutes of the meeting held on 20 October 2015 be approved, with the two amendments.  Action TG

 

88/15     MATTERS ARISING FROM THE MINUTES OF 20 OCTOBER 2015 – There were no further matters arising from the minutes of the meeting held on 20 October 2015.

 

Resolved that the report be noted.

 

89/15     OPEN FORUM – Cath Handley addressed the Parish Council with regard to the parking issue at the junction of Dog Close and New Road.  Since the realignment of the junction, parking was a real issue as it was very difficult to see the on-coming traffic as the parked cars blocked the view along the main road.  Mrs Handley asked if yellow hatching or parking bays could be painted onto the road.  The Chairman advised that she had already met with Highways Officers and discussed this matter and would provide an update later in the meeting.

 

Nigel Wood addressed the Parish Council with regard to Section 106 monies, Twyford Wharf Bridge and noise at night from vehicles using Twyford Road.  Mr Wood circulated a copy of his report to the Parish Council.

 

A resident asked why there was only ten minutes available for the public to address the Parish Council.  The Chairman advised that some Parish Councils did not allow any time at all and there was always a full agenda and this time slot had been agreed by the Parish Council.

 

The same resident asked why had Parish Council had increased its precept in 2015/2016 when other authorities hadn’t.  Councillor Colin Astley advised that the Parish Council only received a smaller amount of the whole council tax bill and all money which was received, was used on services for residents in the village.

 

Mrs McCulloch addressed the Parish Council and supported the issues which Cath Handley had raised earlier in the meeting.  Mrs McCulloch also advised that speeding traffic on Cross Hill Road was also an issue and she was affected by the parking at the Dog Close junction.  Mrs McCulloch had witnessed three accidents recently and she felt that the problem was only going to get worse.  The Chairman reported that the issues were covered in ANP and the Parish Council had been working with the County Council on traffic calming measures.  Traffic calming was also detailed within the ANP, however the Parish Council was already trying to progress this with the County Council, although the highway officers were against having speed humps in the village.

 

Nick Fennell addressed the Parish Council with regard to the success of the Adderbury Community Food Market.  Mr Fennell thanked Parish Council for the grant of £200.

 

Andrew Barnes addressed the Parish Council and reported that on the eastern side of Banbury Road, between The Rise and traffic lights, the gullies and gutters needed clearing out as fallen leaves were causing the road to flood.  There were also flooding issues on the Oxford Road around Duchess Bridge.  The Clerk agreed to report these to the County Council.  Action TG

 

Resolved that the report be noted.

 

90/15     REPORTS FROM COUNTY AND DISTRICT COUNCILLORS – District Councillor Nigel Randall highlighted that the Government’s Autumn Statement would be affecting all areas of Local Government.

 

Councillor Randall was still chasing the planning officers with regard to the types of material which the developer was intending to use on the properties at the North Milton Road site.  He advised that the developer had gone very quiet, so this was not progressing as quickly he had hoped.  However the developer had been advised that the material which had already been suggested, were not good enough and in-keeping with a village setting.

 

Councillor Randall also acknowledged Mr Nigel Wood’s issues on Twyford Road and the emails which he had been sent.  Councillor Randall advised Mr Wood that if he was not so rude to people, he might get answers to some of the questions he had posed to the various bodies.

 

The Chairman thanked Councillor Randall for his report.

 

Resolved that the report be noted.

 

91/15     PLANNING

 

  1. Planning Applications/Works to Trees – Prior to the meeting, the details of the planning applications which had been considered by the Parish Council, since the last meeting, had been circulated.

 

Resolved that, it be noted and approved that, no observations had been made by the Parish Council in respect of the following planning applications/works to trees:

 

15/01726/F               Mr & Mrs Tony Rutter

11 Sydenham Close Adderbury

Erection of two storey side extension

 

15/01781/F               Ms Pat Smith

Hillside 7 Water Lane Adderbury

Removal of felt finished flat roof and erection of slate finished mono-pitched roof with rooflight to rear.

 

15/01793/LB &         Mr & Mrs I Dunstan

15/01792/F               The Old House Tanners Lane Adderbury

Reconstruction of chimney replacement of windows minor refurbishment of interior walls and ceiling.

 

15/01252/F               Smiths of Bloxham

Newland Caravan Park Bloxham Road Milton

Use and continued use of site as a gypsy and traveller site to provide 40 no. household pitches with associated landscaping, landscape bund, amenity play area, new facilities building, access road, hard standing and parking areas.

 

15/01883/F               Mr & Mrs Pinder Hujan

Manor End House Manor Road Adderbury

Installation of below ground rainwater harvesting tank at rear of property and installation of air con unit to side of property.

 

15/00353/TCA          Mr and Mrs David Howlett

Snowdrop Cottage Cross Hill Road Adderbury

T1, T2 x Fir – Fell

 

Resolved that, it be noted and approved that, observations had been made by the Parish Council in respect of the following planning applications/works to trees:

None

 

Resolved that, it be noted and approved that, objections had been made by the Parish Council in respect of the following applications/works to trees:

 

15/00323/TCA          Mr Michael Sykes

Westway Cottage Horn Hill Road Adderbury

T1 x Juniper – Fell and T2 x Walnut – Fell

 

15/01773/OUT         Gladman Developments

Land to the West of the Crescent, Twyford, Banbury

Outline planning permission for up to 50 residential dwellings (including up to 35% affordable housing), land for potential GP outreach Surgery/Pharmacy/Community Use/Primary School Relocation, introduction of structural planting and landscaping, informal public open space and children’s play area, surface water flood mitigation and attenuation, vehicular access point from Banbury Road and associated ancillary works.  All matters to be reserved with the exception of the main site access.

 

Resolved that, it be noted that, the Parish Council was considering the following planning applications/works to tree and tree preservation orders:

 

TPO 16 2015            Lime Tree

The Manor House, Mill Lane, Adderbury

 

15/00363/TCA          Mr Grahame Chilver

Lytchett House Horn Hill Road Adderbury

T1 x Silver Birch – Reduction by 10%

T2 x Weeping Willow – Repollard

 

15/00388/TCA          Mr S Mcann

Adderbury House Lake Walk Adderbury

G1 x Sycamore and Yew group – Crown raise all trees over Lambourne Way and access to field

T1,2,3 x Sycamore – Remove

T4,5 x Laurel – Coppice

T6 x Yew – Crown raise 2 m and crown clean

T7,8 x Thuja – Crown clean removing all dead wood and raise to 2 m

 

15/01732/F               Mr Rowland Bratt

Fleet Farm, Aynho Road Adderbury

Conversion and alterations of barn to garages; erection of 1 No dwelling

 

15/00400/TCA          Mr Ian Asbury

North Bank Cross Hill Road Adderbury

T1 x Conifer – Reduction by 15 ft, T2 x Conifer – Reduction by 12 ft, T3 x Conifer – Fell, T4 x Cedar – Fell

 

  1. ii) Planning Results – These had been circulated to all members prior to the meeting.

 

Resolved that the report be noted.

 

iii)      Planning Application 15/01048/F – The Parish Council considered the amendments to the application for a residential development of a single dwelling, with associated landscaping and land for an extension to the existing village burial ground, on at land west of Horn Hill Road, Adderbury.

 

Following a discussion, covering a number of points already discussed at previous meetings, the Chairman proposed that the application should be supported.  This proposal was seconded by Councillor David Griffiths.

 

Councillor Tony Gill then requested a recorded vote.

 

Those in favour of the proposal – Councillors Diane Bratt, Diane Danton, David Griffiths, Patricia Leeman, Stuart Phipps, Martin Rye (6)

Those against the proposal – Councillor Colin Astley, Sue Jelfs, Tony Gill and Chris Shallis (4)

 

Therefore the proposal was carried.

 

Resolved that the Parish Council supports the amendments to planning application 15/01048/F.  Action TG

 

92/15     FINANCE

 

  1. Bank Reconciliations – Prior to the meeting, the Clerk had circulated the bank reconciliations as at 24 November 2015 for the accounts at Santander, Barclays, Natwest and Cambridge Building Society.

 

Resolved that the bank reconciliations for the Barclays, Santander, Natwest and Cambridge Building Society be noted.

 

  1. ii) Accounts – The Clerk submitted to the Parish Council, the accounts to be paid.

 

Resolved that the following accounts be approved for payment:

 

T Goss – Salary for November 2015

£824.34

T Goss – Expenses for November 2015

£8.75

T Goss – Salary for December 2015

£824.34

HMRC Quarterly payment

£181.00

Thomas Fox – Grass cutting in the village October 2015

£603.00

Thames Water – Water supply at the allotments

£13.94

JRB Enterprise – Dog bin

£193.20

Rascal Horticultural – Allotment Maintenance

£20.00

Rascal Horticultural – Lakes Maintenance

£300.00

 

Resolved that, it be noted that, the following payments had been made since the last meeting of the Parish Council:

 

Wellen Ltd – Report on condition of the Ice House at the Lakes

£708.00

Turnstone Ecology Ltd – Bat and bird boxes at the Lakes

£200.00

 

iii)      Clerks’ Pension – Prior to the meeting, the Clerk had circulated information on the requirements for the Parish Council to provide a pension for its employees.

 

There was no further information available at the moment, but once any was received, it would be circulated to the Parish Council.

 

Resolved that the report be noted.

 

  1. iv) Gracewell Care Homes – The Chairman reported that due to issues with its contractors, Gracewell Care Homes was now unable to donate to the Parish Council, for community benefit, the full £50,000 which had been promised. Instead £15,000 would be given to the Parish to cover the costs of the items agreed at the last meeting.

 

If there was any change in the circumstances for Gracewell, a further donation might be given to the Parish Council, however this would not be known for some time.

 

The Chairman reminded members that Bob Duxbury at Cherwell District Council had advised it was perfectly acceptable for the Parish Council to accept this gift, on behalf of the village.

 

                     Resolved that:

 

  • the report be noted; and
  • Gracewell Care Homes be thanked for the £15,000 donation towards community facilities in the village. Action TG

 

93/15     PARISH COUNCIL MATTERS

 

  1. Adderbury Neighbourhood Plan (ANP) – Councillor Tony Gill reported that all Councillors had now had access to the ANP documents and no Councillors had highlighted any issues with the policies or any other documents.

 

Councillor Gill asked if everyone had read the Plan and the Chairman reminded the Parish Council that all members should have read the Plan.

 

Councillor Gill advised that at Cherwell District Council’s Parish Liaison Meeting, there had been a report on the Housing and Planning Bill, which would receive Royal Assent in April 2016. His understanding was that if the ANP and related documents had not been processed by Cherwell District Council by the time of Royal Assent, the documents would have to be reviewed in light of the new legislation.

 

The Chairman reported that she had looked at the Bill, which was currently at Committee stage, and she did not think it would affect the Plan unless the Plan changed.

 

Councillor Colin Astley reported that the housing issue in Oxford and Local Plan 2 could have an impact on the ANP and the Government wanted to build more houses more quickly, so the Plan needed to be speeded up.

 

Councillor Gill advised that Adrian Colwell at CDC, had agreed that if the ANP was submitted during early December, it would be processed and completed by CDC, by the end of March 2016.  Then if the Bill did receive Royal Assent, everything in the Plan would still apply.

 

Councillor Gill reported that the ANP was currently with Karen Moore and the Sustainability Appraisal report was in an acceptable state as Ricki Therival had approved it.  Karen’s report was due by the end of this week and a meeting of the ANP and SAR groups had been arranged for 30 November 2015.

 

The Chairman confirmed that the Parish Council had agreed to fund three days’ ANP work for Karen Moore. Since she had received the report in October, she had been delayed starting work on it because the time she had set-aside for it was in August, when it should have been submitted to her and as well as being ill during October, she now had other work commitments too.

 

In addition, her report on the ANP would not come to the Parish Council until it had been quality assured.  If it took Karen more than three days to complete the work, then the Parish Council would have to fund the additional hours.

 

To speed up the process for submission to Cherwell District Council, Councillor Gill proposed that the Parish Council approved the ANP for submission to CDC, and gave authority to the ANP/SAR groups to consider Karen Moore’s comments and make the necessary amendments, without the report coming back to the Parish Council.

 

The Chairman did not feel this was an appropriate course of action, because the Parish Council had approved the ANP for submission to Karen and was paying for her work and should therefore, consider her report and the impact on the ANP.  It was the Parish Council’s decision whether the ANP should be submitted to CDC, not the ANP/SAR groups. She also reminded the members that the Parish Council had a resolution in place to follow Karen’s advice if she recommended that the Parish Council sought professional help to complete the ANP ready for submission.

 

Councillors Colin Astley and Sue Jelfs also highlighted their concern that the process was taking too long.

 

Following a discussion, most members agreed that it was for the Parish Council to approve the amended Plan for submission to CDC.  However, not all members agreed with this opinion and felt that the ANP/SAR groups should do this.

 

It was proposed that a special meeting would be held on Tuesday 1 December 2015 to discuss the outcomes of Karen’s report and how the Plan should be progressed.

 

Resolved that:

 

  • the report be noted; and
  • a special meeting be held on 1 December 2015 to consider the recommendations made by Karen Moore. Action TG

 

  1. Parish Council Surgeries – Councillors Sue Jelfs reported that no one had attended the last surgery.

 

Surgeries were held on the first Saturday on the month at the Church House, Adderbury, from 11am to 12 noon.

 

Councillor David Griffiths and Stuart Phipps would be attending the Surgery on Saturday 5 December 2015

 

Resolved that the report be noted.

 

  • Parish Council Web Site – Prior to the meeting, Councillor Stuart Phipps had circulated a link to the refreshed Parish Council web site.

 

Councillor Tony Gill suggested that the Parish Council should have a policy with regard to links on the web site.

 

Resolved that:

 

  • the report be noted; and
  • a policy for web site links be discussed at the next meeting. Action TG

 

  1. Play Equipment Project – Councillor Sue Jelfs reported that she would be attending the exhibition in Bloxham on 12 December 2015 with regard to their new play equipment project and would bring further information to a future Parish Council meeting.

 

Resolved that:

 

  • the report be noted; and
  • the details of the exhibition in Bloxham on 12 December 2015 be forwarded to all Councillors. Action TG

 

  1. Maintenance of Street Furniture – The Chairman had noticed that around the village, a variety of street furniture needed to be refreshed, including litter bins and benches.

 

The Chairman felt that the benches in Adderbury Court and one on The Green needed to be painted or replaced in the near future.

 

Councillor Patricia Leeman felt that a maintenance programme was needed and this should have been put in place when the items were installed.

 

Councillor Martin Rye reported on his suggestions for a new bench in Croft Lane.  It was felt that dark wood would be the best option, with no arms on the seat.

 

Resolved that:

 

  • all Councillors to look at street furniture in the village and advise the Clerk if any items needed any maintenance work; and Action ALL
  • the bench in Croft Lane be ordered and installed. Action MR

 

94/15     VILLAGE MATTERS

 

  1. Adderbury Library – Councillor Stuart Phipps reported that there would be a Festive morning on Saturday 12 December 2015 at 10am.

 

Councillor David Griffiths also reported that there was a scheme to deliver Christmas cards, which would be running from the Library at a cost of 25p per card.  The funds would be donated to FOCAL.

 

Resolved that the report be noted.

 

  1. Play Area Inspections – Councillor David Griffiths reported that The Rise was fine.

 

There was no report for the Lucy Plackett Playing Field, however Councillor Patricia Leeman would check the play area in the absence of Councillor Ann Lyons.

 

Resolved that the report be noted.

 

  • Queen’s 90th Birthday Celebrations on Saturday 4 June 2016 –.The Chairman reminded the Parish Council that Val Scarff had attended the last meeting of the Parish Council and asked for help with the Birthday celebrations.

 

Councillor David Griffiths reported that he would apply and arrange for the Road Closure and the cost of this was around £90.00.

 

The Parish Council was unsure what funds and help Mrs Scarff needed for the event.

Therefore the Clerk was asked to contact her and establish what the requirements were.

 

Resolved that:

 

  • Councillor David Griffiths to organise the road closure; and Action DG/TG
  • Val Scarff be thanked for organising the celebrations and she be asked to clarify if she required any further help from the Parish Council. Action TG

 

  1. Notice Board – Councillor David Griffiths reported that he would like a notice board at the Rochester Way end of The Rise.

 

The Chairman reported that if the notice board was in this location, it would  be on CDC land, as the Parish Council leased the land for the play area from CDC

 

Resolved that:

 

  • CDC be contacted and permission be requested for a notice board at The Rise; and Action TG
  • costs for a new notice board be submitted to the next meeting of the Parish Council. Action TG

 

  1. Twyford Road – Noise issues from Traffic – Councillor Colin Astley reported that a meeting had been held with officers from Cherwell District Council. The officers agreed that a survey needed to be undertaken to provide evidence that there was an issue with traffic noise at night from vehicles going to and from Cherwell Valley Silos.  Councillor Astley advised that random testing should be carried out.

 

Councillor Astley reported that there were a number of issues to address on Twyford Road, including the structural safety of the bridge, but there had also recently been an increase in heavy goods vehicles using the road.

 

The next meeting which was being held, would be with South Northants Council following the completion of the residents’ survey.

 

District Councillor Nigel Randall reported that he had some documents which answered a number of the questions which Councillor Astley had raised and he would forward this information to him.

 

The Chairman reminded members that she had requested on many occasions, that the Parish Council was consulted on planning applications relating to Cherwell Valley Silos, but they would not do this.  However, they now had a duty to co-operate with the Parish Council and it was hoped communications would improve.

 

Resolved that the Parish Council helps the residents of Twyford Road to resolve the noise and traffic issues from Cherwell Valley Silos.  Action CA

 

  1. Highways/Flooding Matters – Prior to the meeting a report had been circulated to the Parish Council from the Chairman, following her meetings with a number of County Council officers on 11 November 2015, with regard to the issues listed below.

 

  • Flooding issue at Adderbury Cemetery concerning the neighbouring properties – The Chairman showed Gordon Kelman all the drains and pipes etc and explained the problems which were occurring. Mr Kelman would continue jetting and clearing the pipes and drains and complete a check of the water course, including using cameras. This would take at least another two visits but he would keep the Parish Council updated and then complete a final report.

 

Mr Kelman would also be writing letters to all landowners advising them of their responsibilities and this might include the Parish Council.

 

The Chairman also explained that the Parish Council was intending to have the ditch cleared and he agreed this was a good idea.

 

  • Street lamp on Colin Butler Green – Following a request from a resident for an additional street lamp on Colin Butler Green, the Chairman had a discussion with Alan Cockbill and two possible positions for lights on Colin Butler Green were agreed. Mr Cockbill would send to the Clerk, the costs for both of these suggestions.

 

  • Street lamp in East End – The Parish Council had received a complaint from a resident because OCC had replaced a street lamp in East End which was not in-keeping with the Conservation Area. Alan Cockbill agreed a mistake had been made with the new street light and would get it replaced with suitable conservation style lamp.

 

  • Bus shelters on Banbury Road – David Bellchamber met the Chairman and advised that the £6,000 Section 106 monies which the Parish Council had been advised about, was only first part of the funds which were available. He believed that there was a second amount of £30,000, but it was all allocated to public transport.  The £6,000 came when first house was occupied and the rest followed, when all the properties were occupied.

 

Mr Bellchamber suggested that the Parish Council had a new green metal bus shelter on Banbury Road and he would advise the Clerk of the costs.

 

Mr Bellchamber also suggested that the Parish Council could then request that the existing shelter, located by the Gracewell development was replaced, as well as repairing the other two shelters near to The Rise, from the rest of the £6000 and using some of the £30,000.  He did not think that all of the £30,000 would come to Adderbury unless the Parish Council could demonstrate a need.

 

Mr Bellchamber would advise the Clerk of a company who might complete the repair work, so that costs could be obtained. On the whole it was felt that these two shelters were in a good state of repair, but did need cleaning and the vegetation cutting back.

 

The Chairman also discussed with Mr Bellchamber, the issues of buses getting stuck on High Street, outside of Tythe Barn, due to the parked cars, however he didn’t think that measures in this location, would qualify for the Section 106 funding.

 

  • Dog Close/Round Close Road junction parking issues – The Chairman explained to Peter Egawhary, the parking issues which had occurred since the road markings had been painted. He agreed to mark out a new parking bay which should restrict the number of cars which parked in the space.  The Clerk had since sent an email to Mr Egawhary to confirm that this course of action be progressed.

 

  • Parking issues on High Street, around the Tythe Barn area – The Chairman also explained to Mr Egawhary that the parked cars on High Street, outside of Tythe Barn, were causing the buses to get stuck and then re-route around the village, on a regular basis.

 

Mr Egawhary advised that double yellow lines could not be painted on the road, but he would put some markings on the road to encourage people not to park opposite the Tythe Barn where the road narrowed and this would hopefully leave space for larger vehicles.

 

This would have to be added to County Council’s list of highway works for the next financial year.  However, if the Parish Council wanted it completed before next year, it would have to contribute to the cost.  Mr Egawhary would send the costs through to the Clerk.  This would also include repainting the road markings at the High Street junction with Church Lane.

 

  • Traffic calming on Milton Road/Horn Hill Road – The Chairman suggested to Peter Egawhary that changing/limiting the access from Milton Road onto to Horn Hill Road, by blocking off the turn by the oak tree might help with the issue of speeding on Horn Hill Road and through the village. However, he didn’t think that blocking the road would be acceptable.

 

Mr Egawhary suggested asking Anthony Kirkwood for a summary of the accident history in the area.  Also Maurice Sheehan could be approached to see if he would agree to a realignment of the curb on the bend off Milton Road at the Horn Hill Road junction, in order to narrow the mouth of the junction and slow down cars.

 

He also suggested moving the VAS sign, along to the next lamp post, back up the Horn Hill Road towards the Milton Road junction, as he thought an earlier reminder would work better.  He advised that the Parish Council should contact Alan Cockbill for the costings.

 

The Parish Council discussed whether a temporary barrier could be put across the Milton Road/Horn Hill Road junction to see what effect it had.  However, this could cause an issue for the buses, including the school bus.

 

Members were happy to ask Maurice Sheehan about a realignment, however this had been done previously and had not been effective.

 

The Chairman advised that Section 106 money for traffic calming on Milton Road, couldn’t be spent on Horn Hill Road.  However, the County Council could be asked that when they move the 30mph limit out along Milton Road, whether they use Section 106 funds to paint roundels and dragons teeth on the road to make the entrance to the village more obvious.

 

The Parish Council also wanted more traffic calming at the Berry Hill Road and Milton Road entrances to the village.

 

Resolved that:

 

  • the report be noted;
  • section 106 funds be used to fund the painting of roundels and dragons teeth on Milton Road and Berry Hill Road to make the entrances to the village more obvious; Action TG
  • Maurice Sheehan be requested to investigate a realignment of the Milton Road/Horn Hill Road junction to narrow it and slow down cars; Action TG
  • Maurice Sheehan be requested to investigate a temporary barrier being located across the Milton Road/Horn Hill Road junction (by the oak tree); Action TG
  • Alan Cockbill be requested to investigate moving the Horn Hill Road VAS further up the road towards Milton Road; Action TG
  • Anthony Kirkwood be requested to provide a summary of the accident history in the Milton Road/Berry Hill Road/Horn Hill Road area; Action TG
  • Peter Egawhary be requested to investigate costs for road markings at Tythe Barn and Church Lane junction; Action TG
  • David Bellchamber be requested to investigate costs for a new green metal bus shelter; Action TG
  • David Bellchamber be requested to advise on companies who could carry out repair work to the bus shelters; Action TG
  • the parking bays on the Dog Close/Round Close Road junction be progressed; and Action TG
  • Alan Cockbill be requested to investigate costs for the new street lamp in Colin Butler Green. Action TG

 

  • Subsidised Bus Services and Dial-a-Ride Funding Cuts – Prior to the meeting, information on the proposed changes to these services had been reported to the Parish Council.

 

The Parish Council felt that it was disappointing for all bus users that these services were being withdrawn.  It made villages more isolated and encouraged use of cars.

 

Resolved that the report be noted and these comments be forwarded to the County Council.  Action TG

 

95/15     CORRESPONDENCE – There were no further items of correspondence to be circulated to the Parish Council.

 

The Clerk had received an email from Matthew Burnell with regard to parking issues on the junction of Twyford Grove/Banbury Road.  His email had been forwarded to Thames Valley Police to enable them to monitor the situation.  Also, Peter Egawhary from the County Council had spoken to Mr Burnell and advised that there were no funds available for providing double yellow lines.

 

It was also suggested the Gracewell could be contacted and they be asked to ensure that their contractors did not park on the junctions and inconvenience any surrounding residents. Action TG

 

96/15     PUBLIC AND PRESS

 

Resolved that in accordance with the Public Bodies (Admission to Meetings) Act 1960, the public and press be excluded from the meeting for the minute numbered 82/15 on the grounds that it could involve the likely disclosure of private and confidential information which was not in the public domain.

 

97/15     GRASS CUTTING AND MAINTENANCE CONTRACTS 2016/2017 – Prior to the meeting, quotes for the grass cutting, allotments, cemetery and lakes maintenance contracts had been circulated to the Parish Council.

 

Resolved that:

 

  • the report be noted;
  • Thomas Fox be awarded the contract for 2016/2017 for cutting the grass in the village areas and the highways verges; Action TG
  • Green Scythe Ltd be awarded the contract for 2016/2017 for cutting the grass in the Lucy Plackett Playing Field; Action TG
  • the maintenance contracts for 2016/2017 for the allotments and the cemetery be awarded to Rascal Horticultural Services; and Action TG
  • the contract for 2016/2017 for the day to day maintenance at Adderbury Lakes be awarded to Rascal Horticultural Services. Action TG

 

(The public and press were invited back in to the meeting at the conclusion of this item)

 

THE LUCY JANE PLACKETT CHARITY

 

98/15     PARTY IN THE PARK – The Chairman reported that a request had been made for the Party in the Park to use the Lucy Plackett Playing Field for their event on Saturday 18 June 2016.

 

Resolved that the request be approved.

 

99/15    HEDGE CUTTING – The Chairman reported that a resident who shared a boundary with the Playing Field had requested that the hedge be cut back. The resident had also offered to pay for the work to be completed.

 

Resolved that the request be approved.

 

100/15             MEETING DATES – The Parish Council noted the following meeting dates, all commencing at 7.30pm at the Church House (unless otherwise stated):

 

  • 1 December 2015
  • 19 January 2016
  • 23 February 2016
  • 29 March 2016
  • 12 April 2016 (Annual Parish Meeting)

 

101/15   ITEMS FOR THE NEXT AGENDA

 

  1. PC web site links policy
  2. Costs for a notice board in The Rise
  3. Land at Adderbury Court

 

(The meeting closed at 10.00pm)