Agenda – 24 November 2015

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Adderbury Parish Council Agenda 24 November 2015

Dear Councillor,


A meeting of the Parish Council will be held on Tuesday 24 November 2015 at 7.30 pm at the Church House, Adderbury to transact the business set out in the Agenda below, and you are summoned to attend.


The District Councillor Nigel Randall and County Councillor Arash Fatemian are also invited to attend.



Clerk to the Parish Council





1. Welcome – The Chairman to welcome members of the public to the meeting and advise on the procedure for the recording of meetings.  Also welcome to the new members of the Parish Council to their first meeting.



2. Apologies for absence – To receive any apologies for absence from the meeting.



3. Declarations of Interest & Parish Council Procedures – Members are asked to declare any interest and the nature of that interest, which they may have in any of the items under consideration at this meeting.

7.30pm – 7.40pm


4. Minutes – To approve the minutes of the meetings held on 20 October 2015 and discuss any matters arising from those minutes.  (Attached)

7.40pm – 7.50pm


5. Open Forum – Members of the public are invited to raise any items which concern the Parish.   (10 minutes maximum/3 minutes per person)

7.50pm – 8.00pm


6. Reports from County and District Councillors – To receive reports from the Adderbury County Councillor and District Councillor.

8.00pm – 8.10pm






i)                  Planning Applications – To note the planning applications considered by the Parish Council since the last meeting.  (To follow)


ii)          Results of Planning Applications – To note the results of planning applications

determined by Cherwell District Council’s Planning Committee. (To follow)


iii)              15/01048/F – Land West Of Horn Hill Road Adderbury – To discuss the amendment to application for a residential development of a single dwelling with associated landscaping and land for an extension to the existing village burial ground

8.10pm – 8.20pm


8. Finance


i)                 Approval of Accounts for Payment – To approve the accounts for payment.  (To follow)


ii)               Bank Reconciliation – To note the bank reconciliation. (To follow)


iii)               Clerks’ Pension – To discuss the Parish Council’s requirement to pay into a pension fund for the Clerk and Responsible Financial Officer.


iv)               Gracewell Care Homes – To note and thank Gracewell Care Homes for their contribution to the village for community projects.

8.20pm – 8.30pm


9. Parish Council Matters


i)                  Adderbury Neighbourhood Plan (ANP) – To receive an update on the Adderbury Neighbourhood Plan and approve the Plan for submission to Cherwell District Council.


ii)                Parish Council Surgeries – To receive a report on the issues reported at the last Parish Council Surgery.


Surgeries are held on the first Saturday on the month at the Church House, Adderbury, from 11am to 12 noon.


iii)               Parish Council Web Site – To approve the new Parish Council web site.


iv)               Play Equipment Project – To agree the terms of reference for the play equipment project.  (To follow)


v)                Maintenance of Benches – To discuss a programme for the maintenance of benches in the village.

8.30pm – 8.50pm



10. Village Matters


i)                  Adderbury Library – To receive a report from the FOCAL representative, Stuart Phipps.


ii)                Play Area Inspections – To note the play area inspections at The Rise and the Lucy Plackett Playing Field.


iii)              Queen’s 90th Birthday Celebrations on Saturday 4 June 2016 – To discuss how the Parish Council can help the village to mark this occasion.


iv)              Notice Board – To discuss a new noticeboard for Twyford.


v)               Twyford Road – To receive a progress report on the traffic issues affecting Twyford Road.


vi)               Highways/Flooding Matters – To receive a report from the Chairman on her meetings with County Council Officers on 11 November 2015:  (To follow)


·            Flooding issue at Adderbury Cemetery concerning the neighbouring properties;

·            Street lamp on Colin Butler Green;

·            Street lamp in East End;

·            Bus Shelters on Banbury Road;

·            Dog Close/Round Close Road junction parking issues;

·            Parking issues on High Street, around the Tythe Barn area; and

·            Traffic calming on Milton Road/Horn Hill Road.


vii)      Subsidised Bus Services and Dial-a-Ride Funding Cuts – To make comments on the County Council’s budget cuts affecting these services.

8.50pm – 9.20pm


11. Correspondence – Items of correspondence will be circulated to members. An email from Matthew Burnell with regard to parking issues in Twyford Grove will be reported to the Parish Council.

9.20pm – 9.25pm


12. Public and Press – To consider passing a resolution in accordance with the Public Bodies (Admission to Meetings) Act 1960, that the public and press be excluded from the meeting for item numbered 13 on the grounds that it could involve the likely disclosure of private and confidential information.



13. Grass Cutting and Maintenance Contracts – To discuss the contracts for 2016/2017.

9.25pm – 9.30pm


The Lucy Jane Plackett Charity


14. Party in the Park – To consider a request to use the playing field on Saturday 18 June 2016.

9.30pm – 9.40pm



15. Hedge Cutting – To note a request from a resident for the hedge to be cut in the playing field.

9.40pm – 9.50pm


16. Meeting Dates – Future meeting dates are as follows, and will commence at 7.30pm at the Church House, Adderbury, unless stated otherwise:


·            No meeting in December 2015

·            19 January 2016

·            23 February 2016

·            29 March 2016

·            12 April 2016 (Annual Parish Meeting at Methodist Hall)



17. Items for the Next Agenda/Items of Information  9.50pm