Agenda – 19 May 2015

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Adderbury Parish Council Agenda 19 May 2015

Dear Councillor,


The Annual Meeting of the Parish Council will be held on Tuesday 19 May 2015 at 7.30 pm at the Church House, Adderbury to transact the business set out in the Agenda below, and you are summoned to attend.


The District Councillor Nigel Randall and County Councillor Arash Fatemian are also invited to attend.



Clerk to the Parish Council





1. Welcome – The Chairman to welcome members of the public to the meeting and advise on the procedure for the recording of meetings.



2. Apologies for absence – To receive any apologies for absence from the meeting.



3. Appointment of Chairman – To appoint the Chairman of the Parish Council for 2015/2016. 7.30pm – 7.35pm


4. Appointment of Vice-Chairman – To appoint the Vice-Chairman of the Parish Council for 2015/2016.  7.35pm – 7.40pm


5. Declarations of Interest – Members are asked to declare any interest, and the nature of that interest, which they may have in any of the items under consideration at this meeting.



6. Code of Conduct and Register of Interests Forms – Members are asked to confirm whether they have completed and submitted their Register of Interests Forms to the Monitoring Officer at Cherwell District Council.


Members are reminded that none completion of the forms is a breach of the Parish Council’s Code of Conduct.



7. Minutes – To approve the minutes of the meetings held on 28 April 2015 and discuss any matters arising from those minutes.  (Attached)

7.40pm – 7.50pm


8. Open Forum – Members of the public are invited to raise any items which concern the Parish.   (10 minutes maximum/3 minutes per person)

7.50pm – 8.00pm


9. Reports from County and District Councillors – To receive reports from the Adderbury County Councillor and District Councillor.

8.00pm – 8.10pm






i)                  Planning Applications – To note the planning applications considered by the Parish Council since the last meeting.  (To follow)


ii)          Results of Planning Applications – To note the results of planning applications

determined by Cherwell District Council’s Planning Committee. (To follow)


iii)          Local Plan – To make comments on the Local Plan Part 2.

8.10pm – 8.20pm


11. Finance


i)               Approval of Accounts for Payment – To approve the accounts for payment.  (To follow)


ii)              Bank Reconciliation – To note the bank reconciliation. (To follow)


iii)             Parish Council Grants 2015/2016 – To consider the grant applications for 2015/2016.  (To follow)

8.20pm – 8.35pm


12. Parish Council Matters


i)                Parish Council Vacancies – To consider any applications for co-option.


ii)               Adderbury Neighbourhood Plan (ANP) – To receive an update on Adderbury neighbourhood Plan.


iii)               Parish Council Surgery – To advise the Parish Council on the issues reported at the last Surgery.




iv)               Appointment of Council Representatives & Council Working Parties – To appoint the Parish Council representatives and establish the membership of the Parish Council Working Parties.


v)                Parish Council Web Site – To receive an update on the Parish Council’s web site.

8.35pm – 8.55pm


13. Village Matters


i)                Adderbury Library – To receive a report from the FOCAL representative, Stuart Phipps.


ii)               Play Area Inspections – To note the play area inspections at The Rise and the Lucy Plackett Playing Field.


iii)              Adderbury Stores – To discuss the sale of flowers outside Adderbury Stores.


iv)                     Brown Tourist Signs – To discuss signage for the village pubs and shops.


v)               Clothes Bank – To discuss locating a clothes bank in the village for the village in

aid of the Thames Valley Air Ambulance.

8.55pm – 9.05pm


14. Correspondence – Items of correspondence will be circulated to members.



15. Public and Press – To consider passing a resolution in accordance with the Public Bodies (Admission to Meetings) Act 1960, that the public and press be excluded from the meeting for items numbered 16 & 17 on the grounds that it could involve the likely disclosure of private and confidential information.



16. Adderbury Cemetery – To discuss the issues at Adderbury Cemetery.

9.05pm – 9.15pm


17. Friends Meeting House – To discuss the Friends Meeting House lease.

9.15pm – 9.25pm


The Lucy Jane Plackett Charity


18. Plane Crash – To discuss the plane crash and the proposal for a memorial.

9.25pm – 9.30pm


19. Meeting Dates – Future meeting dates are as follows, and will commence at 7.30pm at the Church House, Adderbury, unless stated otherwise:  9.30pm


·            23 June 2015

·            21 July 2015

·            No meeting in August 2015

·            15 September 2015




Items for the Next Agenda/Items of Information  9.30pm