Summary of Decisions – 29 March 2016

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Summary of Decisions – 29 March 2016

This is a summary of the decisions and not the formal minutes of the Adderbury Parish Council meeting held on 29 March 2016


If you require further information on the meeting, please contact the Clerk to the Parish Council, Theresa Goss on 01295 710965, during normal office hours.


PRESENT:     Councillor Diane Bratt (Chairman); Councillors Diane Danton, Tony Gill, David Griffiths, Sue Jelfs, Patricia Leeman, Ann Lyons, Martin Rye and Chris Shallis.


ALSO IN ATTENDANCE: Theresa Goss (Clerk and Responsible Financial Officer), Trish Fennell, District Councillor Nigel Randall and four members of the public.





1. Welcome – The Chairman welcomed everyone to the meeting and advised on the procedure for the recording of meetings.


2. Apologies for absence – Parish Councillors Colin Astley and Stuart Phipps.


3. Declarations of Interest – All Councillors as Trustees of the Lucy Plackett Playing Field.


4. Minutes & Matters Arising –The minutes of the meeting held on 23 February 2016 were approved with amendments, which were detailed in the minutes.


5. Open Forum – Nigel Wood and Mark Hewish addressed the Parish Council.


6. Reports from County and District Councillors – County Councillor Arash Fatemian circulated a report by email.  District Councillor Nigel Randall addressed the Parish Council verbally and his report would be in the minutes.


7. Play Equipment – Progress with the project was noted.






i)                  Planning Applications – The planning applications considered by the Parish Council since the last meeting were noted.


ii)          Results of Planning Applications – The results of planning applications

determined by Cherwell District Council’s Planning Committee were noted.


iii)         Street/Building Naming for the development on the OS Parcel 3491, North of Adderbury Court, Oxford Road, Adderbury – The names Vera Wood, Colonel Dick Stuckey and Elizabeth Suter be suggested.


9. Finance


i)               Accounts for Payment – The accounts for payment were approved.


ii)              Bank Reconciliation – The bank reconciliation was noted.


iii)               Bollards in Church Lane – Residents in the area would be consulted on the proposed bollards outside of the Old Vicarage.


iv)               Access to Public Right of Way – Further information would be obtained from Sarah Aldous, Rights of Way Officer for the County Council.


v)                Independent Parish Remuneration Panel Report 2016/2017 – This item was deferred to the Parish Council meeting in May 2016.


vi)               Parish Council Grants Application Form – The review of the criteria for grant applications was deferred to a Parish Council meeting later in 2016 and any changes be implemented for applications considered in 2017/2018.  The deadline for grant applications for 2016/2017 was 17 June 2016.


10. Parish Council Matters


i)                Agenda Management and Minutes – More information would be provided on the agenda, where possible.  Each item in the minutes would have a very short preamble followed by the decisions.


ii)              Adderbury Neighbourhood Plan – An update was provided to the Parish Council on the work of the ANP Steering Group.


iii)              Parish Council Surgeries – Surgeries were held on the first Saturday on the month at the Church House, Adderbury, from 11am to 12 noon.


iv)                Oxfordshire Together – Information from the County Council was noted.


v)              Transfer to Land to the Parish Council – It was noted that the transfers of the ransom strip

on the Aynho Road development and the land on Milton Road were both being progressed.


vi)         Grass Cutting – The Parish Council was happy with the standard of grass cutting in the    village.


11. Village Matters


i)                  Adderbury Library – FOCAL was very pleased with the £2000 donation from the developer of the Gracewell Care Homes, which had been secured by the Parish Council.


ii)                Play Area Inspections – Both play areas were fine.


iii)               Annual Parish Meeting 2016 – The draft agenda was noted.  The meeting was being held on Tuesday 12 April 2016 at 730pm at the Methodist Hall.


iv)         Milton Road/Horn Hill Road Feasibility Study – The County Council would be asked for:


·                their preferred option for addressing the issue;

·                clarification of the Section 106 monies available for traffic calming; and

·                 further clarification on costs, if the relevant site surveys and progression of the design phases are commissioned.


v)         Street Lighting – Requests for street lighting would be considered during the Parish Council’s budgeting process in November/December 2016 for the financial year 2017/2018.


iv)            Adderbury Cemetery and Horn Hill Road Drainage Issues – There was no update.




Correspondence – There were no further items of correspondence.


13. Public and Press – The public and the press were excluded for the following two items only.


14. Land at Adderbury Court – The update was noted.


15. Staffing Committee – The Committee membership was agreed and its terms of reference were approved.



The Lucy Jane Plackett Charity


16. Wooden Bollards – Repairs and replacements costs would be sought for the bollards at the Dog Close side of the playing field.


17. School Fete – Permission was granted for the event being held on Saturday 11 June 2016, 12 noon to 4pm.


18. Meeting Dates – Future meeting dates are as follows, and will commence at 7.30pm at the Church House, Adderbury, unless stated otherwise:


·            12 April 2016 (Annual Parish Meeting)

·            12 May 2016

·            28 June 2016

·            26 July 2016


19. Items for the Next Agenda


1.     Wooden bollards at Dog Close/Lucy Plackett Playing Field

2.     Drainage issues at Adderbury Cemetery

3.     Independent & Parish Remuneration Panel Report 2016/2017

4.     Access to Public Right of Way

5.     Request from Katharine House Hospice

6.     Update on Twyford Road issues