Agenda – 23 June 2015

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Adderbury Parish Council Agenda – 23 June 2015


Dear Councillor,


A meeting of the Parish Council will be held on Tuesday 23 June 2015 at 7.30 pm at the Church House, Adderbury to transact the business set out in the Agenda below, and you are summoned to attend.


The District Councillor Nigel Randall and County Councillor Arash Fatemian are also invited to attend.



Clerk to the Parish Council





1. Welcome – The Chairman to welcome members of the public to the meeting and advise on the procedure for the recording of meetings.7.30pm


2. Apologies for absence – To receive any apologies for absence from the meeting.7.30pm


3. Declarations of Interest – Members are asked to declare any interest, and the nature ofthat interest, which they may have in any of the items under consideration at this meeting.



4. Minutes – To approve the minutes of the meetings held on 19 May 2015 and discuss any matters arising from those minutes.  (Attached)7.40pm – 7.50pm


5. Expansion of Christopher Rawlins Primary School (CRPS) – The Chair, Vice-Chair and Head Teacher of CRPS to attend the meeting and discuss the proposed expansion of the School.7.50pm – 8.10pm



6. Open Forum – Members of the public are invited to raise any items which concern the Parish.   (10 minutes maximum/3 minutes per person)8.10pm – 8.20pm


7. Reports from County and District Councillors – To receive reports from the Adderbury County Councillor and District Councillor.8.20pm – 8.30pm


8.  Planning 

i)                  Planning Applications – To note the planning applications considered by the Parish Council since the last meeting.  (To follow)


ii)          Results of Planning Applications – To note the results of planning applications

determined by Cherwell District Council’s Planning Committee. (To follow)


iii)         Longford Park Primary School – To make comments on the proposed admissions arrangements for opening September 2016.


iv)         Footpath Diversion – To make comments on the proposed diversion.  (Previously circulated)


v)          Gracewell Care Homes – To note that a meeting is being held with Gracewell Care Homes with regard to the £50,000 contribution for projects in the village.

8.30pm – 8.40pm


9. Finance 

i)               Approval of Accounts for Payment – To approve the accounts for payment.  (To follow)


ii)              Bank Reconciliation – To note the bank reconciliation. (To follow)


iii)             Parish Council Bank Account – To discuss whether the Parish Council should retain or close the Barclays bank account.  (To follow)

8.40pm – 8.50pm


10. Parish Council Matters 

i)               Parish Council Vacancies – To consider any applications for co-option.


ii)              Parish Council Documents – To confirm the following documents for 2015/2016:


·       Standing Orders  (To follow)

·       Financial Regulations  (To follow)

·       Asset Register  (To follow)

·       Risk Register  (To follow)


iii)              Adderbury Neighbourhood Plan (ANP) – To receive an update on Adderbury Neighbourhood Plan and to agree to meet and engage with Consultants to assist with the writing of the Plan.


iv)               Parish Council Web Site – To receive an update on the refresh of the Parish Council’s web site.


v)               Parish Liaison Meeting – To receive a report from the Parish Liaison Meeting held on 10 June 2015.


vi)               Benches – To discuss purchasing a new and replacement benches for the village.

8.50pm – 9.10pm


11. Village Matters 

i)                Adderbury Library – To receive a report from the FOCAL representative, Stuart Phipps.


ii)               Play Area Inspections – To note the play area inspections at The Rise and the Lucy Plackett Playing Field.


iii)             Grass Cutting – To discuss any issues with the grass cutting in the village.

9.10pm – 9.15pm


12. Correspondence – Items of correspondence will be circulated to members.9.15pm


13. Public and Press – To consider passing a resolution in accordance with the Public Bodies (Admission to Meetings) Act 1960, that the public and press be excluded from the meeting for items numbered 14, 15 &16 on the grounds that it could involve the likely disclosure of private and confidential information.9.15pm


14. Adderbury Cemetery – To discuss the issues at Adderbury Cemetery and receive a report on the meeting with the Environment Agency.9.15pm – 9.25pm


15. Friends Meeting House – To discuss the Friends Meeting House lease.9.25pm – 9.35pm


16. Member Development – To discuss member development.9.35pm – 9.45pm


The Lucy Jane Plackett Charity


17. Pavilion in the Lucy Plackett Playing Field – To clarify the legal advice from the National Association of Local Councils.9.45pm – 9.50pm


18. Bollard in the Lucy Plackett Playing Field – To discuss replacing a bollard in the Lucy Plackett Playing Field.9.50pm – 9.55pm


19. Meeting Dates – Future meeting dates are as follows, and will commence at 7.30pm at the Church House, Adderbury, unless stated otherwise: 

·            21 July 2015

·            No meeting in August 2015

·            15 September 2015

·            20 October 2015

·            24 November 2015

·            No meeting in December 2015



20. Items for the Next Agenda/Items of Information  9.55pm