Agenda – 26 June 2012

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Parish Council Agenda 26 June 2012

AGENDA

1. Apologies for absence

To receive any apologies for absence from the meeting.

2. Declarations of Interest

Members are asked to declare any personal interest, and the nature of that interest, which they may have in any of the items under consideration at this meeting.

3. Minutes

To approve the minutes of the meeting held on 8 May 2012 and to discuss any matters arising from those minutes. (Page 1)

4. Open Forum

Members of the public are invited to raise any items which concern the Parish.

5.
Planning

i) Planning Applications

To note the planning applications considered by the Planning Committee
(To be tabled)

ii) Results of Planning Applications

To note the results of planning applications determined by Cherwell District Council’s Planning Committee (To be tabled)

6. Finance

i) Approval of Accounts for Payment

To approve the accounts for payment. (To be tabled)

ii) Bank Reconciliation

To note the bank reconciliation (To be tabled);

iii) Parish Council Grants 2012/2013

To agree the Parish Council Grants for 2012/2013. (Applications previously circulated, further information to follow)

7. Village Events

i) Queen’s Diamond Jubilee Celebrations 2012

To receive an update on the events being held to mark the Queen’s
Diamond Jubilee.

ii) Day of Dance – 2013

To discuss the event for 2013.

8. Parish Council Matters

i) Code of Conduct

To adopt the new Code of Conduct. (Attached)

ii) Standing Orders and Financial Regulations

To confirm the Parish Council’s Standing Orders and Financial Regulations. (Attached)

iii) Risk Management Log 2012/2013

To update and confirm the Risk Management Log for 2012/2013.
(Attached)

iv) Asset Register 2012/2013

To update and confirm the Asset Register for 2012/2013. (Attached)

v) Parish Council Surgery Rota

To confirm the rota for the Parish Surgeries for 2012/2013. (Attached)

9. Village/Parish Matters

i) VAS on Aynho Road and Twyford Road

To discuss speed reduction measure on the Aynho Road.

ii) Area Stewardship Fund

To receive an update with regard to the projects under consideration and
funding which is available.

iii) Future Funding Support to the Library

To discuss the support needed by the Library.

iv) Parish Plan and Neighbourhood Plan

To receive a report from the Strategic Planning Working Group.

v) Village Shop and Community Shops

To discuss the closure of the village shop.

vi) Play Area Inspections

To note the play area inspections at The Rise and the Lucy Plackett Playing Field.

10. Correspondence

Items of correspondence will be circulated to members.

The Lucy Jane Plackett Charity

11. Benches in the Lucy Plackett Playing Field

To agree to replacing three benches in the playing field. (To be tabled)

12. Lucy Plackett Playing Field & Facilities

To discuss the facilities in the playing field and the condition of the field.

13. Adderbury Olympics

Due to the bad weather, the above could not be held on 3 June 2012, therefore a
request has been to now hold it on 2 September 2012.

14. Meeting Dates

Future meeting dates are as follows, and will commence at 7.30pm at the Church
House, Adderbury, unless stated otherwise:

o 24 July 2012
o 11 September 2012
o 23 October 2012
o 27 November 2012

15. Very Urgent Business