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1. Apologies for absence
To receive any apologies for absence from the meeting.
2. Declarations of Interest
Members are asked to declare any personal interest, and the nature of that interest, which they may have in any of the items under consideration at this meeting.
To approve the minutes of the meeting held on 8 May 2012 and to discuss any matters arising from those minutes. (Page 1)
4. Open Forum
Members of the public are invited to raise any items which concern the Parish.
i) Planning Applications
To note the planning applications considered by the Planning Committee
(To be tabled)
ii) Results of Planning Applications
To note the results of planning applications determined by Cherwell District Council’s Planning Committee (To be tabled)
i) Approval of Accounts for Payment
To approve the accounts for payment. (To be tabled)
ii) Bank Reconciliation
To note the bank reconciliation (To be tabled);
iii) Parish Council Grants 2012/2013
To agree the Parish Council Grants for 2012/2013. (Applications previously circulated, further information to follow)
7. Village Events
i) Queen’s Diamond Jubilee Celebrations 2012
To receive an update on the events being held to mark the Queen’s
ii) Day of Dance – 2013
To discuss the event for 2013.
8. Parish Council Matters
i) Code of Conduct
To adopt the new Code of Conduct. (Attached)
ii) Standing Orders and Financial Regulations
To confirm the Parish Council’s Standing Orders and Financial Regulations. (Attached)
iii) Risk Management Log 2012/2013
To update and confirm the Risk Management Log for 2012/2013.
iv) Asset Register 2012/2013
To update and confirm the Asset Register for 2012/2013. (Attached)
v) Parish Council Surgery Rota
To confirm the rota for the Parish Surgeries for 2012/2013. (Attached)
9. Village/Parish Matters
i) VAS on Aynho Road and Twyford Road
To discuss speed reduction measure on the Aynho Road.
ii) Area Stewardship Fund
To receive an update with regard to the projects under consideration and
funding which is available.
iii) Future Funding Support to the Library
To discuss the support needed by the Library.
iv) Parish Plan and Neighbourhood Plan
To receive a report from the Strategic Planning Working Group.
v) Village Shop and Community Shops
To discuss the closure of the village shop.
vi) Play Area Inspections
To note the play area inspections at The Rise and the Lucy Plackett Playing Field.
Items of correspondence will be circulated to members.
The Lucy Jane Plackett Charity
11. Benches in the Lucy Plackett Playing Field
To agree to replacing three benches in the playing field. (To be tabled)
12. Lucy Plackett Playing Field & Facilities
To discuss the facilities in the playing field and the condition of the field.
13. Adderbury Olympics
Due to the bad weather, the above could not be held on 3 June 2012, therefore a
request has been to now hold it on 2 September 2012.
14. Meeting Dates
Future meeting dates are as follows, and will commence at 7.30pm at the Church
House, Adderbury, unless stated otherwise:
o 24 July 2012
o 11 September 2012
o 23 October 2012
o 27 November 2012
15. Very Urgent Business