Agenda – 21 July 2015

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Adderbury Parish Council Agenda – 21 July 2015

Dear Councillor,


A meeting of the Parish Council will be held on Tuesday 21 July 2015 at 7.30 pm at the Church House, Adderbury to transact the business set out in the Agenda below, and you are summoned to attend.


The District Councillor Nigel Randall and County Councillor Arash Fatemian are also invited to attend.



Clerk to the Parish Council





1. Welcome – The Chairman to welcome members of the public to the meeting and advise on the procedure for the recording of meetings.



2. Apologies for absence – To receive any apologies for absence from the meeting.



3. Declarations of Interest – Members are asked to declare any interest, and the nature of

that interest, which they may have in any of the items under consideration at this meeting.



4. Minutes – To approve the minutes of the meetings held on 23 June 2015 and discuss any matters arising from those minutes.  (Attached)

7.40pm – 7.50pm


5. Open Forum – Members of the public are invited to raise any items which concern the Parish.   (10 minutes maximum/3 minutes per person)

8.10pm – 8.20pm




6. Reports from County and District Councillors – To receive reports from the Adderbury County Councillor and District Councillor.

8.20pm – 8.30pm






i)                  Planning Applications – To note the planning applications considered by the Parish Council since the last meeting.  (To follow)


ii)          Results of Planning Applications – To note the results of planning applications

determined by Cherwell District Council’s Planning Committee. (To follow)


iii)         15/01048/F – To discuss the application for Land West Of Horn Hill Road Adderbury for a residential development of a single dwelling with associated landscaping and land for an extension to the existing village burial ground

8.30pm – 8.40pm


8. Finance


i)               Approval of Accounts for Payment – To approve the accounts for payment.  (To follow)


ii)              Bank Reconciliation – To note the bank reconciliation. (To follow)


iii)             FOCAL – To consider a request from FOCAL for £2500 to assist with the running costs at Adderbury Library.

8.40pm – 8.50pm


9. Parish Council Matters


i)                Parish Council Vacancies – To consider any applications for co-option.


ii)               Adderbury Neighbourhood Plan (ANP) – To receive an update on Adderbury Neighbourhood Plan.


iii)               Parish Council and Village Web Sites – To receive an update on a refresh of the Parish Council’s web site and the village web site.


iv)               Parish Liaison Meeting – To receive a report from the Parish Liaison Meeting held on 10 June 2015.


v)                Parish Council Surgeries – To receive a report on the issue reported at the last Parish Council Surgery.


vi)               Benches – To discuss the location of a new bench in Twyford

8.50pm – 9.10pm


10. Village Matters


i)                  Adderbury Library – To receive a report from the FOCAL representative, Stuart Phipps.



ii)                Play Area Inspections – To note the play area inspections at The Rise and the Lucy Plackett Playing Field.


iii)               Street Lighting – To discuss the request for an additional street light on Manor Road.


iv)                      Traffic Issues – To discuss:


·               the traffic lights at the junction of the A4260 and Aynho Road;

·               a cul-de-sac sign for Lake Walk;

·               a drop kerb at the entrance of the Lakes;

·               a request for a stop sign at the junction of Milton Road onto Horn Hill Road;

·               the continuing issue of speeding and traffic volume on Horn Hill Road; and

·               traffic issues on Twyford Avenue.

9.10pm – 9.20pm


11. Correspondence – Items of correspondence will be circulated to members.



12. Public and Press – To consider passing a resolution in accordance with the Public Bodies (Admission to Meetings) Act 1960, that the public and press be excluded from the meeting for items numbered 13 & 14 on the grounds that it could involve the likely disclosure of private and confidential information.



13. Adderbury Cemetery – To receive an update on the issues regarding Adderbury Cemetery.

9.20pm – 9.25pm


14. Friends Meeting House – To discuss the Friends Meeting House lease and receive an update on the meeting with The Friends.

9.25pm – 9.35pm

The Lucy Jane Plackett Charity


15. Adderbury Running Club – To consider a request from Adderbury Running Club to use the Lucy Plackett Playing Field.

9.35pm – 9.40pm


16. Playing Field – To discuss the treatment of the weeds on the playing field.

9.40pm – 9.50pm


17. Meeting Dates – Future meeting dates are as follows, and will commence at 7.30pm at the Church House, Adderbury, unless stated otherwise:


·            No meeting in August 2015

·            15 September 2015

·            20 October 2015

·            24 November 2015

·            No meeting in December 2015  9.50pm


18. Items for the Next Agenda/Items of Information  9.50pm


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