Minutes – 19 January 2016

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Adderbury Parish Council Minutes 19 January 2016

Appendix to Minute Number 113/15 (i) – Cllrs Tony Gill and Colin Astley’s Recommendation Jan 2016

Appendix to Minute Number 133/15 (ii) – Cllrs Tony Gill and Colin Astley’s Comment on ANP status to APC 19 January 2016

MINUTES OF THE MEETING HELD AT THE CHURCH HOUSE, ADDERBURY ON TUESDAY, 19 JANUARY 2016 AT 7.30PM

 

PRESENT:     Councillor Diane Bratt (Chairman); Councillors Colin Astley, Tony Gill, David Griffiths, Sue Jelfs, Patricia Leeman, Ann Lyons, Stuart Phipps, Martin Rye and Chris Shallis.

 

ALSO IN ATTENDANCE: Theresa Goss (Clerk and Responsible Financial Officer), County Councillor Arash Fatemian and five members of the public.

 

APOLOGIES: Councillors Diane Danton submitted her apologies because a family member was unwell and these were accepted.  District Councillor Nigel Randall and Trish Fennell also submitted their apologies.

 

The Chairman advised that should anyone wish to record the meeting, they could do so and asked that they informed the Parish Council at this point to ensure that the recording could be facilitated.

 

105/15   DECLARATION OF INTERESTS – The following interests were declared:

 

All Councillors declared an interest as trustees of the Lucy Plackett Playing Field.

 

Minute Number 110/15 – Planning Application, Fleet Farm Barns (15/02296/F) – The Chairman declared an interest in this application and if the Parish Council wished to discuss it, she would leave the room because she was a neighbour to the site of the application.

 

Minute Number 110/15 – Planning Application, Adderbury Day Nursery (15/02072/F) – Councillor Martin Rye declared an interest in this application because the Nursery was owned by his wife.

 

Minute Number 114/15 (iv) Fish and Chip Van – Councillor Chris Shallis declared an interest because he served hot food from The Bell.

 

Resolved that the interests be noted.

 

106/15   Village Networks – Nick King from South Northamptonshire Volunteer Bureau introduced to the Parish Council, the Village Networks lottery funded project.  Village Networks took professional expert into villages and gave residents free of charge advice and support for such things as computer training, volunteer training, debt management, advice about cheaper utilities and many other matters.

 

A recent survey revealed that for some people in rural communities, there was a sense of isolation and lottery liked the idea of taking experts into hard to reach communities to help people on their doorstep.  Village Networks worked with the Citizen’s Advice Bureau (CAB) and District Councils.   Nick also circulated to the Parish Council some further information on the project.

 

He reported that he would like to bring his Village Networks vehicle to Adderbury once a month on a Wednesday, in April, May and June and he would also be visiting other villages surrounding Banbury.  He could also make return visits if it was required.

 

There was also a community mini bus which was available for hire which included a driver. It was free of charge to use, but there would be charges to cover the running costs.

 

The Chairman thanked Nick for his informative presentation and advised that if he wanted any further information or assistance from the Parish Council, he should contact the Clerk.

 

107/15   MINUTES – The minutes of the meetings held on 24 November 2015 and 1 December 2015 were taken as read, duly adopted and signed by the Chairman.

 

Minutes of the meeting held on 24 November 2015

 

Minute Number 91/15 (iii) Planning Application 15/01048/F – Councillor David Griffiths reported that there was a typo and the number (3) needed to be changed to (4).

 

Minute Number 86/15 – Declarations of Interest – Councillor Colin Astley said he had asked whether advice had been received in writing from Kevin Lane, Monitoring Officer, with regard to the criteria for Councillors to follow, when they were deciding whether or not to declare an interest on a planning application, and had requested for this to be done.  The Clerk confirmed that this had not happened and she would follow this up with Mr Lane.  Action TG

 

Minute Number 86/15 – Declarations of Interest – Councillor Tony Gill reported that he had not taken legal advice, but he was following advice which Councillor Colin Astley had received.

 

Minute Number 94/15 (v) Twyford Road – Councillor Colin Astley asked for the following amendments:

 

Paragraph one, second sentence; change the word ‘stated’ to ‘agreed’.

 

Paragraph one, fourth sentence; change the word ‘would’ to ‘should’.

 

The following sentence be amended to read; ‘The next meeting which was being held, would be with South Northants Council following the completion of the residents’ survey’

 

Minute Number 93/15 i) Adderbury Neighbourhood Plan – Councillor Tony Gill asked for the second paragraph to be amended to read ‘Councillor Gill asked if everyone had read the Plan and the Chairman reminded the Parish Council that all members should have read the Plan’.

 

Minutes of the meeting held on 1 December 2015

 

Minute Number 103/15 Adderbury Neighbourhood Plan – Councillor Tony Gill asked that in the third paragraph after the words ‘qualifying body’ the words ‘to deliver the Neighbourhood Plan’ be included.

 

Resolved that the minutes of the meetings held on 24 November 2015 and 1 December 2015 be approved with the above amendments.  Action TG

 

108/15   MATTERS ARISING FROM THE MINUTES OF 24 NOVEMBER 2015 AND 1 DECEMBER 2015 – There were no further matters arising from the minutes of the meetings held on 24 November 2015 and 1 December 2015.

 

Resolved that the report be noted.

 

109/15   OPEN FORUM – Mr Nigel Wood addressed the Parish Council with regard to the issue of the Twyford Wharf Bridge (No 177) and his concerns relating to the condition of the bridge.  Mr Wood also circulated a written version to the Parish Council.

 

The Chairman reported that an email had been received from Mr Tony Carney about banners being attached to the barrier at Adderbury Court.  There were laws relating to signage, however local events could be advertised but any signs should only be there a week or so beforehand, not months in advance.

 

Councillor Tony Gill advised that a Running Club sign had been on the barriers to try and encourage people to sign-up for their event in the summer and another sign would be up at Easter.

 

The Chairman advised that Mr Carney also felt that there were too many signs being attached to the barrier, but the Councillors did not feel that it was too much of an issue.  The Chairman asked Councillors to be vigilant and report to the Clerk, if there were too many signs being displayed around the village.

 

Resolved that the reports be noted.

 

109/15   REPORTS FROM COUNTY AND DISTRICT COUNCILLORS – Prior to the meeting, District Councillor Nigel Randall had circulated a short report to the Parish Council.  There was no report from County Councillor Arash Fatemian.

 

Resolved that the report be noted.

 

110/15   PLANNING

 

  1. Planning Applications/Works to Trees – Prior to the meeting, the details of the planning applications/works to tree which had been considered by the Parish Council, since the last meeting, had been circulated.

 

Resolved that, it be noted and approved that, no observations had been made by the Parish Council in respect of the following planning applications/works to trees:

 

15/01048/F                  Mr Matthew Gough

Land West of Horn Hill Road Adderbury

Residential development of a single dwelling with associated landscaping and land for an extension to the existing village burial ground

 

TPO 16 2015               Lime Tree

The Manor House, Mill Lane, Adderbury

 

15/00363/TCA Mr Grahame Chilver

Lytchett House Horn Hill Road Adderbury

T1 x Silver Birch – Reduction by 10%

T2 x Weeping Willow – Repollard

 

15/01252/F                  Smiths of Bloxham

Newland Caravan Park Bloxham Road Milton

Use and continued use of site as a gypsy and traveller site to provide 40 no. household pitches with associated landscaping, landscape bund, amenity play area, new facilities building, access road, hard standing and parking areas.

 

15/00388/TCA Mr S Mcann

Adderbury House Lake Walk Adderbury

G1 x Sycamore and Yew group – Crown raise all trees over Lambourne Way and access to field

T1,2,3 x Sycamore – Remove

T4,5 x Laurel – Coppice

T6 x Yew – Crown raise 2 m and crown clean

T7,8 x Thuja – Crown clean removing all dead wood and raise to 2 m

 

15/01732/F                  Mr Rowland Bratt

Fleet Farm, Aynho Road Adderbury

Conversion and alterations of barn to garages; erection of 1 No dwelling

 

15/00400/TCA             Mr Ian Asbury

North Bank Cross Hill Road Adderbury

T1 x Conifer – Reduction by 15 ft, T2 x Conifer – Reduction by 12 ft, T3 x Conifer – Fell, T4 x Cedar – Fell

 

15/02012/F                Mr and Mrs Edd Frost

Summerville Twyford Gardens Twyford

Demolition of rear kitchen extension and erection of two storey rear extension

 

15/00406/TCA           Mrs Diana Crook

8 Round Close Road Adderbury

T1 x Apple – Crown reduce 30% back to framework pollard

 

15/02050/F                Mr Christopher Weaver

29 Rochester Way Twyford

Single storey front extension

 

15/02072/F                Adderbury Day Nursery

The Hub Twyford Mill Oxford Road Adderbury

Change of use from office (Class B1) to nursery (Class D1)

 

15/00422/TCA          Sir Martin Jacomb

The Manor House Mill Lane Adderbury

T1 x Lime tree – Trim by 12% without changing the hight or shape of the tree

 

15/02212/F               Mr John Osborne

West Ridge Berry Hill Road Adderbury

Infill link extension between house and garage and further garage extension

 

15/00428/TCA          Mrs Theresa Goss

Adderbury Lake And Gardens Lake Walk Adderbury

FIVE DAY NOTICE – T1 x Plane – Reduce/or Fell on grounds of safety

 

16/00002/TCA           Mrs Theresa Goss

Land to The West Of Adderbury Lake, Lake Walk Adderbury

FIVE DAY NOTICE – Mainly Willow pollards (Salix alba). It is difficult to assess numbers as most of the pollards have collapsed.  However it is estimated about 7 Willows are involved

Some thorn (Crataegus monogyna)

 

Resolved that, it be noted and approved that, observations had been made by the Parish Council in respect of the following planning applications/works to trees:

 

15/02041/LB                Mr Chris Wardley

The Mount High Street Adderbury

Replacement of a pair of solid hinged cedar timber garage doors and a freestanding stone and brick (inner leaf) with a single solid “up and over” cedar timber door in the same opening

 

15/02116/F &               Mr & Mrs John Eades

15/02117/LB                Grasslands 9 Oxford Road Adderbury

Demolition/rebuilding of existing outbuilding, alterations to greenhouse including glazed link to main house and alterations to existing house.

 

Resolved that, it be noted and approved that, objections had been made by the Parish Council in respect of the following applications/works to trees:

None

 

Resolved that, it be noted that, the Parish Council was considering the following planning applications/works to tree and tree preservation orders:

 

15/02347/F                  Mr and Mrs Ed Frost

Merville Twyford Gardens Twyford

Demolition of rear kitchen extension and erection of two storey rear extension – re-submission of 15/02012/F

 

16/00014/TCA            Mrs Janet Morgan

The Old Barn High Street Adderbury

T1 x Sycamore – Crown thin by 20% with selected branches being removed back to heir junctions at the old pollard points.

 

15/00406/TCA             Mrs Diana Crook

8 Round Close Road Adderbury

T1 x Apple – Crown reduce 30% back to framework pollard

 

15/02296/F                  Mr Raj Deb

Fleet Farm Barns, Aynho Road Adderbury

Variation of Condition 2 of 12/01359/F to provide additional parking, relocation of bin stores and additional roof lights

 

  1. ii) Planning Results – These had been circulated to all members prior to the meeting.

 

Resolved that the report be noted.

 

iii)      Consultation on Proposed Changes to National Planning Policy – Prior to the meeting, the Clerk had circulated to the Parish Council information regarding the changes to national planning policy and the DCLG was seeking views on some specific changes to the policy in the following areas.  The deadline was 25 January 2016.

 

  • broadening the definition of affordable housing, to expand the range of low cost housing opportunities for those aspiring to own their new home;
  • increasing residential density around commuter hubs, to make more efficient use of land in suitable locations;
  • supporting sustainable new settlements, development on brownfield land and small sites, and delivery of housing allocated in plans; and
  • supporting delivery of starter homes.

 

A draft equalities assessment had also being published and this consultation also sought views on the draft assessment.

 

The Chairman asked the Councillors to contact the Clerk directly if they had any comments on the consultation.

 

Resolved that comments from Councillors on the consultation document, be submitted to the Clerk directly.  Action ALL

 

  1. iv) 15/01540/F – St Georges Catholic Church, Round Close Road, Adderbury – To make comments on the proposal to demolish the existing chapel and erect of 4 no. dwellings

 

          All the Councillors in turn, spoke on this application and were against the proposed development.

 

Councillors felt that two dwellings would be enough for the site and that four dwellings was too many and it was an over development on the site.  Four dwellings possibly meant that there would be eight additional cars and parking was already a problem in Round Close Road. At the current time, it would be very difficult for emergency vehicles to be able to access some properties and with more vehicles it would be impossible.

 

Other issues arising from the application included no store for dustbins, overlooking and loss of privacy at neighbouring properties and unsuitable materials

 

The Chairman also highlighted that the stream came all the way back from the cemetery and it had flooded in 2014.  If anything was to happen to block that stream, then other properties would be in danger of flooding too.

 

Gordon Kelman from the County Council’s Drainage Team had been asked by the Clerk to look at the application again.  The Clerk had also asked for a Flood Risk Assessment which covered the water course and how to avoid flooding of properties in the area.

 

Resolved that the Parish Council objects to planning application 15/01540/F on the following grounds:

 

Although APC appreciates that this application may be attempting to provide smaller ‘starter’ type housing we do not believe this is a suitable site for this density.

 

The current application leads to over development of the site, a lower number of properties may be acceptable, but four is too many for a site of this size

 

The materials are not in-keeping with a rural village setting.  Red brick is not appropriate, only stone should be used particularly as the buildings on both sides of this site are in Horton stone.

 

Also this site is within the Adderbury Conservation area, therefore any new building should comply with the historic characteristics of this and seek to enhance the conservation area.

 

Flooding has been an issue in this area of the village (notably in 2014) and a Flood Risk Assessment needs to be carried out.

 

Also APC requests a full assessment of the effects on the water course and proper consent from the Land Drainage Authority (OCC) before any building over the watercourse (as proposed in this application) were to be allowed.

 

The neighbouring properties will suffer a loss of privacy and will be overlooked. APC objects to this and is disappointed that there appears to be little attempt to mitigate on this in the Design and Access Statement of the application.

 

There is nowhere to store dustbins.

 

Residents of the proposed four properties would have no amenity land at all.

 

An area of green space, which currently provides habitat for a variety of wildlife, would disappear completely as all this area is proposed as car parking.

 

If there are four properties on the site, this may mean there will be eight or more cars and parking in Round Close Road is already at a premium.  At certain times of the day and night, it would be difficult for an emergency vehicle to access a number of properties in Round Close Road, so any additional cars would make the problem far worse.

 

APC is disappointed to see a very basic Design and Access Statement with this application. It does not consider the key issues neighbours would raise; those issues associated with developing a small, restricted site; nor the issues posed by suggesting building over a water course.

 

112/15   FINANCE

 

  1. Bank Reconciliations – Prior to the meeting, the Clerk had circulated the bank reconciliations as at 19 January 2016 for the accounts at Santander, Barclays, Natwest and Cambridge Building Society.

 

Resolved that the bank reconciliations for the Barclays, Santander, Natwest and Cambridge Building Society be noted.

 

  1. ii) Accounts – The Clerk submitted to the Parish Council, the accounts to be paid.

 

Resolved that the following accounts be approved for payment:

 

T Goss – Salary for January 2016

£821.14

T Goss – Expenses for January 2016

£51.96

Glasdon UK Ltd – New bench for Croft Lane

£423.60

Bloxham Parish Council – Training for Chris Shallis

£54.00

Adderbury PCC Church House – Room Hire

£150.00

Dave Chandler – Fitting of Croft Lane bench

£330.00

AES Europe Ltd – Supply and application of Siltex at Lakes

£1323.47

Thomas Fox – Grass cutting in the village November 2015

£603.00

Andrew Barnes – Expenses at thee Lakes

£120.92

T Goss – Petty Cash top up

£50.00

 

Resolved that, it be noted that, the following payments had been made since the last meeting of the Parish Council:

 

Mr D Chandler – Fitting dog bin at Chapel Lane

£204.00

Fortismere Associates Ltd – ANP Health Check

£1800.00

 

iii)     New Homes Bonus – Prior to the meeting, details of the New Homes Bonus which had been received by the Parish Council from Cherwell District Council in 2015/2016 and the proposed amount for 2016/2017, had been circulated to the Parish Council.

 

In 2015/2016, the Parish Council had agreed that the £7100 would be spent on the following projects, but it had not agreed how the sum would be split between them:

 

  • Repairs to wall at The Pound
  • Friends Meeting House
  • Ice House at Adderbury Lakes
  • Biodiversity project in the village

 

In 2016/2017, the Parish Council was due to receive £7100 of New Homes Bonus and it had to agree how the money would be spent in the Parish.

 

Councillor Tony Gill reported that some money should be allocated to the projects which came out of the Adderbury Neighbourhood Plan.  The Chairman reported that the NHB had to be spent within that current financial year and if he wished to make those suggestions at the next meeting for 2016/2017, they would be considered along with suggestions from other members.

 

Resolved that:

 

  • Councillors to make suggestions at the next Parish Council meeting on how the New Homes Bonus for 2016/2017 could be spent; and
  • the New Homes Bonus for 2015/2016 be spent as follows:

 

  • Repairs to wall at The Pound (£1000)
  • Friends Meeting House (£2550)
  • Ice House at Adderbury Lakes (£2550)
  • Biodiversity project in the village (£1000)

 

  1. Gracewell Donation to Adderbury – Prior to the meeting, the Parish Council had been reminded that it had been previously agreed, that the £15,000 from the Gracewell development on Banbury Road, would be spent as follows:

 

£5000              Improved access for disabled at Adderbury Lakes LNR (removing steps within Lakes area and a dropped curb at entrance for wheelchair users)

 

£1000              Extra seats in village

 

£2000              Support for Adderbury library (Running Costs)

 

£2000              Starting fund for a biodiversity project in the village (probably a wild flower area but to be agreed by the Parish Council)

 

£5000              Adult outdoor gym equipment

 

Resolved that:

 

  • the report be noted; and
  • the £2000 from the Gracewell development be passed to FOCAL for their running costs. Action TG

 

  1. Budget and Precept for 2016/2017 – Prior to the meeting, a draft budget for 2016/2017 had been circulated to the Parish Council. The budget and precept was recommended to the Parish Council by the Finance Working Group.

 

Resolved that:

 

  • the budget for 2016/2017 be approved;
  • the precept for 2016/2017 be approved at £40,825; and Action TG
  • a note be placed in Contact that the precept has increased overall by £52.00. Action TG

 

  1. External Audit Arrangements – Prior to the meeting, details on the future of external audit for small authorities had been circulated to the Parish Council.

 

The Audit Commission had ceased to exist on 1 April 2015 and a new company Small Authorities’ Audit Appointments Ltd had been set up to appoint an external auditor for Parish Councils, unless the Parish Council decided to opt out and set up an independent Audit Panel to procure external audit itself.

 

Resolved that the Small Authorities’ Audit Appointments Ltd be authorised to appoint an external auditor for the Parish Council.  Action TG

 

  • Street light in Manor Road – Prior to the meeting, a quote had been received from Alan Cockbill at the County Council for a new street light in Manor Road, as requested by a resident who lives at Le Hall Place.

 

Currently, no other residents in the area had formally been consulted by the Parish Council on the proposed street light, therefore, a consultation process would need to be undertaken.  Councillor David Griffith agreed to contact residents in the area and report back to a future meeting.

 

Resolved that residents living in the area of the proposed street light, be formally consulted on the proposal by the Parish Council, prior to a decision being taken.  Action DG

 

  • Notice Board – Prior to the meeting, a quote from Arien Signs for a new noticeboard for The Rise had been circulated to the Parish Council.

 

The Clerk had been in contact with Cherwell District Council and it did not have any issues with the board being erected on its land, next to the play area.

 

Resolved that the a noticeboard with 6 A4 sheets per door, at a cost of £823.00 plus £65.00 for the header and £120.00 for posts, be purchased from Arien Signs and Dave Chandler be asked to install it.  Action TG

 

  1. Drainage Issues – The Chairman reported that Gordon Kelman had not yet come back to the Clerk with regard to his work relating to the ditch at Adderbury Cemetery. Therefore, this item would be discussed at the next meeting.

 

                               Resolved that the report be noted and this item be discussed at the next meeting.

 

113/15   PARISH COUNCIL MATTERS

 

  1. Adderbury Neighbourhood Plan (ANP)

 

  1. To appoint a consultant to continue the Plan – Prior to the meeting, three quotes had been received from consultants who could revise and complete the Plan with the PC and ANP group. A fourth consultant had not submitted a quote as he felt he did not live close enough to Adderbury to be able to undertake the work.

 

Councillors Ann Lyons, Patricia Leeman, Martin Rye and Chris Shallis all agreed that Councillors Tony Gill and Colin Astley had completed a lot of work on the Plan, but it was clear that more assistance was now required.  However, one of the consultants appeared to believe the Plan needed less work than the other two consultants.

 

Councillors Colin Astley and Tony Gill both circulated papers on the “Appointment of a Planning Consultant” and “Consultants to complete the Task”. Both of these documents were attached as an appendix to the minutes.

 

The Appointment of Consultant document summarised the merits of all proposals received. The second document related to consultants to complete the task and the need for the community to own the Adderbury Neighbourhood Plan. For Councillors Tony Gill and Colin Astley their continued involvement was contingent on the points a to e in the appendix.

 

They had also contacted a professional themselves and the advice they had received, conflicted with the majority of the advice which had been provided by the three consultants who had submitted quotes directly to the Parish Council.  Councillor Colin Astley confirmed that he had obtained this advice from the professional himself and not at the request of the Parish Council.

 

Councillors Gill and Astley agreed to continue to work on the Plan with the appointed consultant, as long as their own stipulated conditions were placed upon the consultant, with regard to how he/she progressed with their work.

 

At this point, Councillors Tony Gill and Colin Astley offered to leave the room and their offer was accepted.

 

Councillor Sue Jelfs then questioned the quotes which had been received from the three consultants and whether all the work they suggested was actually required.

 

Councillors Stuart Phipps and David Griffiths and the Chairman agreed with the statements made earlier in the meeting by Councillors Ann Lyons, Patricia Leeman, Martin Rye and Chris Shallis.

 

The Chairman reported that all of the consultants had received the same brief.  Neil Homer had provided the most comprehensive quote and he was clear that he wanted to work with the Parish Council and ANP team.  He had a lot of experience working with Parish Councils on their NP’s and wanted to progress the Plan and in doing so, he would try to use a lot of the work and information which had already been completed.  The Chairman also suggested that new people might wish to join the ANP team.

 

Councillor Chris Shallis highlighted his concerns that there were conflicting views from the professionals who had provided quotes.

 

The Chairman reminded the Parish Council that a lot more than just the policies needed to be addressed, such as bias and the issues from the first health check which had not been taken on board and addressed.

 

The Chairman then spoke with regard to the papers which had been circulated by Councillors Tony Gill and Colin Astley.  She felt that if a consultant was to be appointed, then the Parish Council should not place any restrictions on what issues he/she could address.  It might also be a requirement that the Plan went back to the pre-submission stage, but that would become clearer once the consultant had started work.

 

The Chairman also felt that as Councillors Gill and Astley had offered to step down from the ANP/SAR Groups, their offer should be accepted, as their continued involvement could not be conditional on placing restrictions on the consultant. Other Councillors, including Martin Rye and Patricia Leeman also felt there should be no restrictions.

 

The Chairman asked Nick Fennell and Roger Dickinson what their thoughts were on the matter, as they were members of the ANP group.

 

Nick Fennell reported that he felt slightly hurt by idea of introducing new people into the process as if current group was not good enough.  The Chairman did not think that this was the case, but new people might be able to help and spread the work load.  Nick was also concerned that it could take another 9 months if the Plan went back to pre-submission stage.

 

Roger Dickinson reported that over the last 3 years, it was evident that there was a lack of effort from the Parish Council and for the Plan to be a success, this needed to be addressed.

 

The Chairman reiterated that she could not accept the requests from Councillor Gill and Astley and on that basis, their resignation from the ANP/SAR Groups should be accepted.

 

Councillor Gill and Astley were invited back into the room.

 

Both Councillors were asked if they would alter or modify their requests. They rejected this opportunity and repeated their insistence on the Parish Council accepting their requests prior to a consultant being appointed.

 

The Chairman proposed that the Parish Council go ahead with appointing a consultant without the inclusion of the requests from Councillors Gill and Astley being placed on the consultant and their resignations from the ANP/SAR groups be accepted as a consequence.  This proposal was seconded by Councillor Ann Lyons.

 

Councillor Tony Gill then requested a recorded vote.

 

Those in favour of the proposal: Councillors Chris Shallis, Ann Lyons, Stuart Phipps, Diane Bratt, David Griffiths, Patricia Leeman and Martin Rye. (7)

 

Those against the proposal:  Councillors Sue Jelfs, Colin Astley and Tony Gill. (3)

 

Therefore the proposal was carried.

 

The Chairman then proposed that Neil Homer be appointed as the consultant to progress the ANP.  This was seconded by Councillor David Grifftiths and the proposal was carried, with seven in favour, none against and three abstentions.

 

  1. Access to ANP documents in Drop Box – The Chairman reported that following the meeting of the Parish Council on 1 December 2015, Councillor Tony Gill had deleted her access to the ANP documents in Drop Box. The Clerk had also asked for access to these documents and her request had not been met.

 

Councillor Gill then passed to the Clerk, a disc which he said contained all of the ANP draft submission documents, which had been supplied to Karen Moore.  The Chairman thanked Councillor Gill for the disc and the Clerk would check its contents after the meeting.

 

  1. Publicity of Current ANP situation for Residents & Health Check report being made available to the public – The Chairman advised that an explanation would need to provided to the village advising on the current situation with the ANP. Councillor Patricia Leeman agreed to write a short article and circulate it to the Parish Council, for information, prior to it being published.

 

It was also felt that the Health Check should be made available on the web site along with the explanation.

 

The Chairman thanked Tony and Colin for all of their work on the Adderbury Neighbourhood Plan.

 

Resolved that:

 

  • the report be noted;
  • the resignations of Councillors Astley and Gill from the ANP/SAR groups be accepted;
  • Neil Homer be appointed as the consultant to progress the Adderbury Neighbourhood Plan; Action TG/DB
  • the Health Check be made available on the Parish Council web site; and Action TG
  • an article on current situation with the ANP be added to the Parish Council/village web sites. Action PL

 

  1. Parish Council Surgeries – Councillors Stuart Phipps and David Griffiths advised the Parish Council that the problems with parking at the end of Dog Close had been reported at the Surgery in December. The resident had been advised that this matter was already in hand and being dealt with by the County Council.

 

Councillor Tony Gill had attended the January surgery and the following items had been raised:

 

  • Cath Hanley discussed the planning application St George’s Hall, as she was a neighbor to the site of the application;
  • Janet May from Tanners Lane reported that rose bush along the footpath at the Mill part of the Sor Brook stream needed trimming back. However, it appeared that this had already been addressed and no further action was required.
  • Geoff Moore reported that the St Mary’s Road street name plate was missing and that the village gateway blocked vision on left hand sign as come out of St Mary’s Road – The Clerk would contact Cherwell District Council about the name plate and the Chairman advised that the gateway would be moved in due course.
  • Geoff Moore also reported that footpath towards the oak tree from the Cemetery needed tidying up and so too did the footpath on Berry Hill Road. The footpath in front of Adderbury Fields still did not connect to St Mary’s Road and there was a sunken board on the Duchess Bridge on Oxford Road – The Clerk would report to the County Council the issues with the footpaths and Duchess Bridge.  District Councillor Nigel Randall was following up progress with the footpath between Adderbury Fields and St Mary’s Road and the Clerk would ask for an update.

 

Surgeries were held on the first Saturday on the month at the Church House, Adderbury, from 11am to 12 noon.

 

Resolved that the reports and actions stated above, be noted.  Action TG

 

  • Parish Council Web Site – Due to the lateness of the hour, this item was deferred to next meeting.

 

Resolved that this item be deferred to the next meeting of the Parish Council.  Action TG

 

114/15   VILLAGE MATTERS

 

  1. Adderbury Library – Councillor Stuart Phipps reported that the FOCAL web site had been updated and the Charity Commission annual return had been uploaded. The next funding raising event was the IT Girls.

 

Councillor Phipps reported that because the FOCAL meetings were held on a Saturday morning, he was unable to attend most of them and asked if another Councillor would take over as the Parish Council representative.  Councillor Patrica Leeman volunteered to take over this role.

 

The Chairman thanked Councillor Phipps for his work on FOCAL as the Parish Council representative and also thanked Councillor Leeman for volunteering to take over the role.

 

Resolved that:

 

  • the report be noted; and
  • Councillor Patricia Leeman to be appointed as the Parish Council representative on FOCAL. Action TG

 

  1. Play Area Inspections – Councillor David Griffiths reported that The Rise was fine, except there was a loose post in the perimeter fence.

 

Councillor Ann Lyons reported that there were no issues at the Lucy Plackett Playing Field.

 

Resolved that:

 

  • the reports be noted; and
  • Dave Chandler be asked to repair the post in the perimeter fence at The Rise. Action TG

 

  • Twyford Road – Noise issues from Traffic – Councillor Colin Astley reported that there had been a meeting with Cherwell District Council to discuss this matter. He would also be setting up another meeting with South Northants Council too once a survey had been carried out with residents of the area to establish who was affected by the vehicles movement from this site, during the day and night.

 

Monitoring of the noise levels at various times of the day should also be carried out and Councillor Astley would report back on costs for agreement to expenditure.  In due course, meetings would also be arranged with the County Council and if necessary, Victoria Prentis MP.

 

Resolved that the report be noted.

 

  1. Fish and Chip Van – Prior to the meeting, a request had been circulated to the Parish Council asking for its views on a mobile fish and chip van coming to the village.

 

The applicant had already been advised by the Clerk that permission had to be sought from the District Council and the owner had been confirmed this had already been completed.

 

The Parish Council welcomed the idea of a fish and chip van coming to Adderbury however, members asked for the following:

 

  • Confirmation that the owner had the necessary permissions/licenses from Cherwell District Council;
  • Confirmation that the owner was aware of the by-laws with regard to food vans around The Green;
  • there was an advert in the village magazine Contact, detailing when and where the van would be in the village.  It was suggested that a mixture of Adderbury and Twyford would be a good idea; and
  • the van was not parked near to any other eateries in the village so as not to cause any issues with other businesses.

 

Resolved that the Parish Council supports the fish and chip van being in the village subject to the above conditions.  Action TG

 

  1. Katharine House Hospice – Prior to the meeting the received an email from Katharine House Hospice with regard to their celebrations for their 25th anniversary had been circulated to the Parish Council.

 

However, due to the lateness of the hour, this item was deferred to next meeting.

 

Resolved that this item be deferred to the next meeting of the Parish Council.  Action TG

 

115/15   CORRESPONDENCE – There were no further items of correspondence to be circulated to the Parish Council.

 

116/15   PUBLIC AND PRESS

 

Resolved that in accordance with the Public Bodies (Admission to Meetings) Act 1960, the public and press be excluded from the meeting for the minute numbered 82/15 on the grounds that it could involve the likely disclosure of private and confidential information which was not in the public domain.

 

117/15   LAND AT ADDERBURY COURT – Due to the lateness of the hour, this item was deferred to next meeting.

 

Resolved that this item be deferred to the next meeting of the Parish Council.  Action TG

 

(The public and press were invited back in to the meeting at the conclusion of this item)

 

THE LUCY JANE PLACKETT CHARITY

 

118/15   PLAY EQUIPMENT – Councillor Sue Jelfs reported that she had met with a representative from Playdale and he would be sending some information through shortly.  More details would be available at the next meeting.

 

Resolved that the report be noted.

 

119/15             MEETING DATES – The Parish Council noted the following meeting dates, all commencing at 7.30pm at the Church House (unless otherwise stated):

 

  • 23 February 2016
  • 29 March 2016
  • 12 April 2016 (Annual Parish Meeting)
  • 26 April 2016
  • 17 May 2016
  • 28 June 2016

 

120/15   ITEMS FOR THE NEXT AGENDA

 

  1. New Homes Bonus for 2016/2017
  2. Planning application 15/02359/OUT for Milton Road South
  3. Queen’s 90th Birthday celebrations
  4. Parish Council Web Site
  5. Day of Dance
  6. Land at Adderbury Court
  7. Drainage issues at Adderbury Cemetery
  8. Street Lamp in Manor Road

 

(The meeting closed at 10.10pm)