Agenda – 19 January 2016

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Adderbury Parish Council Agenda 19 January 2016

Dear Councillor,


A meeting of the Parish Council will be held on Tuesday 19 January 2016 at 7.30 pm at the Church House, Adderbury to transact the business set out in the Agenda below, and you are summoned to attend.


The District Councillor Nigel Randall and County Councillor Arash Fatemian are also invited to attend.



Clerk to the Parish Council





1. Welcome – The Chairman to welcome members of the public to the meeting and advise on the procedure for the recording of meetings.



2. Apologies for absence – To receive any apologies for absence from the meeting.



3. Declarations of Interest – Members are asked to declare any interest and the nature of that interest, which they may have in any of the items under consideration at this meeting.

7.30pm – 7.40pm


4. Village Networks – To receive a presentation from Nick King on the work of Village Networks.

7.40pm – 7.50pm


4. Minutes – To approve the minutes of the meetings held on 24 November 2015 and discuss any matters arising from those minutes.  (Attached)

7.50pm – 8.00pm


5. Open Forum – Members of the public are invited to raise any items which concern the Parish.   (10 minutes maximum/3 minutes per person) 8.00pm – 8.10pm


6. Reports from County and District Councillors – To receive reports from the Adderbury County Councillor and District Councillor.

8.10pm – 8.20pm






i)                  Planning Applications – To note the planning applications considered by the Parish Council since the last meeting.  (To follow)


ii)          Results of Planning Applications – To note the results of planning applications

determined by Cherwell District Council’s Planning Committee. (To follow)


iii)         Consultation on Proposed Changes to National Planning Policy – To make any comments on the proposed changes.


iv)         15/01540/F – St Georges Catholic Church, Round Close Road, Adderbury – To make comments on the proposal to demolish the existing chapel and erect of four dwellings.

8.20pm – 8.40pm


8. Finance


i)                 Approval of Accounts for Payment – To approve the accounts for payment.  (To follow)


ii)               Bank Reconciliation – To note the bank reconciliation. (To follow)


iii)              New Homes Bonus – To discuss the New Home Bonus allocation for 2015/2016 and 2016/2017.


iv)              Gracewell Donation to Adderbury – To discuss how and when the £15,000 will be spent in the village.


v)               Budget and Precept for 2016/2017 – To agree the budget and precept for 2016/2017.  (To follow)


vi)              External Audit Arrangements – To discuss the future external audit arrangements.  (To follow)


vii)             Street light Colin Butler Green – To consider the quote for an additional street light at Colin Butler Green.


viii)          Notice Board – To discuss the quote for a new noticeboard in The Rise, Twyford.


ix)            Drainage Issues – To receive an update from Gordon Kelman (OCC) on drainage

in the west of the village.


x)              Land to the Rear of Adderbury Court – To discuss possible access to Parish

Council owned land next to Adderbury Court.

8.40pm – 9.00pm




9. Parish Council Matters


i)                  Adderbury Neighbourhood Plan (ANP)

a)          to appoint a consultant to continue the Plan;

b)          to discuss access to ANP documents in Drop Box;

c)      to discuss publicity of current ANP situation for residents; and

d)         to discuss whether the health check should be made available to the public.


ii)                Parish Council Surgeries – To receive a report on the issues reported at the last Parish Council Surgery.


Surgeries are held on the first Saturday on the month at the Church House, Adderbury, from 11am to 12 noon.


iii)               Parish Council Web Site – To receive an update on the new Parish Council web site. 9.00pm – 9.20pm


10. Village Matters


i)                 Adderbury Library – To receive a report from the FOCAL representative, Stuart Phipps.


ii)               Play Area Inspections – To note the play area inspections at The Rise and the Lucy

Plackett Playing Field.


iii)              Twyford Road – To receive a progress report from Councillor Colin Astley on the

traffic issues affecting Twyford Road.


iv)               Fish and Chip Van – To discuss the request for a fish and chip van to sell hot food in the village.


v)                Katharine House Hospice – To discuss the request from Katharine House Hospice to make a presentation to the Parish Council and apply for grant funding.

9.20pm – 9.30pm


11. Correspondence – Items of correspondence will be circulated to members.

9.30pm – 9.35pm

The Lucy Jane Plackett Charity


12. Play Equipment Project – To receive an update on the project to replace the play equipment in the village.  9.35pm – 9.45pm


13. Meeting Dates – Future meeting dates are as follows, and will commence at 7.30pm at the Church House, Adderbury, unless stated otherwise.  9.45pm


·            23 February 2016

·            29 March 2016

·            12 April 2016 (Annual Parish Meeting at Methodist Hall)

·            18 May 2016

·            28 June 2016


14. Items for the Next Agenda/Items of Information  9.45pm