Agenda – 6 December 2016

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Adderbury Parish Council Agenda 6 December 2016



1. Welcome – The Chairman to welcome members of the public to the meeting and advise on the procedure for the recording of meetings.



2. Apologies for absence – To receive any apologies for absence from the meeting.



3. Declarations of Interest – Members are asked to declare any interest and the nature of that interest, which they may have in any of the items under consideration at this meeting.


Advice on declarations of interest should be sought from the Clerk prior to the meeting, as advice cannot be given to Councillors at Parish Council meetings.

7.30pm – 7.35pm


4. Minutes – To consider the minutes of the meeting held on 25 October 2016 and any matters arising from those minutes.

7.35pm – 7.45pm


5. Open Forum – Members of the public are invited to raise any items which concern the Parish.   (10 minutes maximum/3 minutes per person)

7.45pm – 7.55pm


6. Reports from County and District Councillors – To receive reports from the Adderbury County Councillor and District Councillors.

7.55pm – 8.00pm


7. Grievance – To note:


1)       the sanctions imposed against Councillor Tony Gill; and

2)       a report from Councillors Chris Shallis and Ian Asbury as to how they intend to proceed with the recommendations of the Appeal Panel.

8.00pm – 8.10pm


8. Play Equipment Project – To note the progress with the play equipment project.

8.10pm – 8.15pm 






i)                  Planning Applications – To note the planning applications considered by the Parish Council since the last meeting.  (To follow)


ii)          Results of Planning Applications – To note the results of planning applications

determined by Cherwell District Council’s Planning Committee. (To follow)


iii)         Planning Appeal, Land West of Horn Hill Road, Adderbury – To discuss the appeal against refusal of the planning application for a residential development of a single dwelling with associated landscaping and land for an extension to the existing village burial ground – Resubmission of 15/01048/F

8.15pm – 8.25pm


10. Finance


i)               Approval of Accounts for Payment – To approve the accounts for payment.  (To follow)


ii)              Bank Reconciliation – To note the bank reconciliation. (To follow)


iii)             Butterfly Meadow Children’s Centre – To consider making a financial donation to the Children’s Centre.  (To follow)


iv)            Allotment Rent for 2017/2018 – To agree the allotment rents for 2017/2018.  (To follow)


v)              Internal Audit 2015/2016 – To review effectiveness of the Internal Audit for 2015/2016.  (To follow)

8.25pm – 8.35pm


11. Parish Council Matters


i)                  Parish Council Documents – To:


1)          approve the Risk Register and Assets Register for 2016/2017; and

2)          agree the Working Group membership and remit for the review of the Parish Council documents and policies.


ii)                Adderbury Neighbourhood Plan – To receive a report on the progress of the Adderbury Neighbourhood Plan.


iii)               Parish Council Surgeries – To receive a report on the issues reported at the last Parish Council Surgery.


Surgeries are held on the first Saturday on the month at the Church House, Adderbury, from 11am to 12 noon.


iv)                      Health and Safety – To receive a report on:


·            the play area inspection at The Rise from Councillor David Griffiths;

·            the play area inspection at the Lucy Plackett Playing Field from Councillor Ann Lyons; and

·            Adderbury Lakes from Councillor Diane Bratt.

8.35pm – 8.45pm


12. Village Matters


i)                  Adderbury Library – To receive a report from the FOCAL representative, Councillor Ann Lyons.


ii)               Defibrillator – To discuss a request for a defibrillator to be located in Adderbury. (To follow)


iii)                       Land on Milton Road – To discuss:


1.     initial work to tidy the land on Milton Road: and

2.     obtaining more information from potential user groups.


iv)               Litter Bin Outside of the School – To consider a request for a new litter bin outside of the pupil entrance at Christopher Rawlins Primary School.


v)               Traffic Issues – To:


1.    receive an update from Councillor Colin Astley on the traffic and noise issues on Twyford Road & Manor Road: and


2.    arrange a meeting of the Traffic Calming Working Group to discuss all other traffic issues in the village, including those in Twyford and Oxford Road raised at the Parish Council Surgery.


vi)             Street Naming – To note the names forwarded to Cherwell District Council for a street name for the access road at the development on land north of Milton Road, Adderbury.

vii)            8.45pm – 8.55pm


13. Correspondence – Items of correspondence will be circulated to members.



14. Public and Press – To consider passing a resolution in accordance with the Public Bodies (Admission to Meetings) Act 1960, that the public and press be excluded from the meeting for items numbered 15, 16 & 17 on the grounds that it could involve the likely disclosure of private and confidential information.  8.55pm


15. Code of Conduct Complaints – To consider the recommendations from Kevin Lane, Monitoring Officer, with regard to the Code of Conduct complaints.  (To follow)

8.55pm – 9.10pm


16. Grass Cutting Contract 2017/2017 – To consider the quotes for the 2017/2018 grass cutting contract.

9.10pm – 9.20pm


17. High Sherriff’s Award – To discuss nominations for the High Sheriff’s Award.

9.20pm – 9.25pm



The Lucy Jane Plackett Charity


18. Repairs to the Play Equipment at the Lucy Plackett Play Area – To consider quotes for the repairs to the ropes at the play area.

9.25pm – 9.30pm


19. Meeting Dates – Future meeting dates are as follows, and will commence at 7.30pm at the Church House, Adderbury, unless stated otherwise:


  • 17 January 2017
  • 28 February 2017
  • 28 March 2017
  • 12 April 2017 (Annual Parish Meeting at the Methodist Hall)
  • 28 April 2017



20. Items for the Next Agenda/Items of Information  9.30pm