Summary of Decisions – 25 April 2017

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Summary of Decisions 28 March 2017

This is a summary of the decisions and not the formal minutes of the meeting of Adderbury Parish Council held on 25 April 2017.


If you require further information on the meeting, please contact the Clerk to the Parish Council, Theresa Goss on 01295 710965, during normal office hours.


PRESENT:     Chairman Councillor Diane Bratt; Councillors Ian Asbury, Colin Astley, Penny Clarke, Steven Cox, Tony Gill, David Griffiths, Sue Jelfs, Keith Mitchell, Martin Rye and Chris Shallis.


ALSO IN ATTENDANCE: Theresa Goss (Clerk and Responsible Financial Officer), Trish Fennell, District Councillors Christine Heath and Mike Bishop, County Councillor Arash Fatemian and fourteen members of the public.






1. Welcome – The Chairman welcomed everyone to the meeting and advised on the procedure for the recording of meetings. It was noted that Councillors Diane Bratt, Colin Astley, Tony Gill, Keith Mitchell and Martin Rye would be recording the meeting as individual residents. The recordings were not on behalf of the Parish Council.  A resident also recorded the meeting.


2. Apologies for absence – Parish Councillor Ann Lyons.


3. Declarations of Interest – All Councillors as Trustees of the Lucy Plackett Playing Field.  Other interests were listed in the minutes.


4. Minutes & Matters Arising –The minutes of the meetings held on 28 March 2017 were approved, with one amendment.




Open Forum – Four members of the public addressed the Parish Council.  A planning consultant for planning application 17/00588/F at land West of Horn Hill Road, Adderbury also addressed the Parish Council.  Details would be in the minutes.


6. Reports from County and District Councillors – No report from the County Councillor.  Brief report about from District Councillor Christine Heat about planning.






i)                  Planning Applications – The planning applications considered by the Parish Council since the last meeting were noted.


ii)                17/00485/F – St Georges Catholic Church Round Close Road Adderbury – The Parish Council objects to the application.


iii)               17/00316/F – Land South of Blackwood Place and Molyneux Drive and North West of Cotefield Farm, Oxford Road, Bodicote – The Parish Council objects to the application.


iv)              Results of Planning Applications – The results of planning applications

determined by Cherwell District Council’s Planning Committee were noted.


v)               17/00588/F – Land West of Horn Hill Road, Adderbury – The Parish Council objects to the application.


8. Finance


i)               Accounts for Payment – The accounts for payment were approved.


ii)               Bank Reconciliation and Breakdown of Funds – Noted.


iii)              Members’ Allowances 2017/2018 – No allowances be paid to the Chairman or Councillors, however claims could be made for travel, subsistence, ink and paper.


iv)              New Homes Bonus 2017/2018 – The £2370 was allocated to a footpath across Colin Butler Green.


9. Parish Council Matters


i)                 Parish Council Surgeries – One item was raised with regard to the volume of HGV’s using the Oxford Road.


ii)                       Health and Safety


·            There had been one incident at The Rise play area which was detailed in the minutes;

·            There were no health and safety issues at the Lucy Plackett Playing Field/play area; and

·            There were no health and safety issues at Adderbury Lakes.


iii)                      Reports to the Parish Council – The template was approved.


iv)               Dignity at Work Policy – The Dignity at Work Policy was approved and would be forwarded to Hoey Ainscough for them to include within their governance review.


v)             Recording of Meetings – The Parish Council agreed to record the Parish Council Meetings.


vi)       Unitary Authority Proposal – A response would be sent to the Secretary of State for Communities and Local Government with regard to the Parish Council’s concerns relating to the proposal for a unitary authority in Oxfordshire.


10. Village Matters


i)                  Land North of Milton Road – The legal advice from Spratt Endicott would be obtained in writing.


ii)                LAP and LEAP, Adderbury Fields – The request from Cherwell District Council to take responsibility for the LAP and LEAP on the Adderbury Fields development was deferred for further information.


iii)               Community Land, Nicholas King Homes – The update was noted.


iv)               Traffic Calming Measures in Adderbury – The minutes of the meeting with Oxfordshire County Council on 21 February 2017 were noted.




Correspondence – No further correspondence.


12. Public and Press – The press and public were excluded.



The Lucy Jane Plackett Charity


The meeting was closed at this point because Councillor Tony Gill refused to turning off his recording device for item numbered 13, which was under consideration in the confidential part of the meeting.


13. Play Equipment Project – Deferred.


14. Meeting Dates – Future meeting dates are as follows, and will commence at 7.30pm at the Church House, Adderbury, unless stated otherwise:


  • 30 May 2017